1、Applied Writing 1.Business Letter 商务信函 2.Invitation Letter邀请函/信 3.Note 便条 4.Notice 通知/告示 5.Memorandum备忘录 6.Minutes of meeting 会议记录,商业书信的构成要素,1. Letterhead 信头 2. Date日期 3. Inside Address 封内名称和地址 4. Salutation 称呼 5. Body 信文 6. Complimentary Close 结尾敬语 7. Signature 签名,Letterhead 信头Date日期 Inside Address
2、 封内名称和地址Salutation 称呼Body 正文Complimentary Close 结尾敬语Signature 签名,Personnel Department Hunan University Hunan, China May 13, 2010 Miss Sally Smith Education Department Manchester University Manchester 054321, UK Dear Miss Sally Smith, Your recent application for the position of English teacher has be
3、en received and approved by the Personnel Department. Your abilities and experience seem suitable to the needs of our university. We can offer you the position beginning from September. If you choose to accept our offer, please contact the Personnel Department before June 30. Sincerely, Chen Guo,邀请信
4、 /函,邀请函是用来向对方发出邀请的一种礼节性信函。在商务活动中，当公司成立、周年庆典，或举行产品发布会、招待宴会或展览会时，一般都需要秘书起草邀请函，并发到相关单位及个人。发函时，应给对方留出足够的时间，供对方考虑并作出安排。邀请信通常包括以下几个方面的内容：发出邀请；说明邀请对方做什么事；说明活动时间和地点；表达期待或感谢之情。 写作“三步走”：说明邀请目的说明活动安排期待尽早回复邀请函一般分正式和非正式两种。正式的请柬有固定的格式。,1、请柬（Invitation Card）,Sample 1,2. 邀请信（Invitation Letter）,Invitation Letter,开头常
5、用句式 We would like to invite you to I would like to see your presence at May I ask you to consider I wonder if you could come to We should be grateful if you could I take the pleasure to invite you to It gives me the greatest pleasure to invite you to,Invitation Letter,结尾常用句式 I would feel honored if
6、you could come. I do hope that you can make it. Im looking forward to your participation in I look forward to hearing from you. I do hope that you will be able to come. I would like to meet you there and please let me know your decision.,Notes,便条是书信的一种形式，特点在于其内容笔一般书信更简短，用于询问、留言、通知、要求等。便条的基本组成部分是：日期、
7、称呼、正文和署名。 日期：便条日期通常写在右上角。一般只要写上星期几或上下午的具体时刻。写上几月几日也很普遍，但无需写年份。 称呼：给熟人、朋友留言可直呼其名，不用任何头衔。但下级给上级的留言，称呼仍应保留头衔。抬头的“ Dear” 可用可不用。 正文：一般用一两句话写成，说明写便条的目的。 署名：常可省去书信中用的结束敬语。署上写便条者的姓名或姓或名即可。,便条的一种常见类型留言条具有广泛的用途：访客不遇、委托别人办事、预约、询问、通知、道谢、道歉、电话留言等，均可使用便条，一般都是传递简短信息。如果是给熟悉的人留言，只要写他的姓或名，结尾留你的姓或名即可，无需客套的称呼。时间一般除日期或星
8、期几外，还会加上上午或下午的具体时刻。,9:50 a.m. Monday Mr. Smith, Mr. Chang of Pearson Company has just rung up, saying that he is so sorry he wont be able to come over this afternoon. He hopes to see you at nine tomorrow morning. Please wait for him at your office then, or ring him back if the time doesnt suit. Alic
9、e Zhou,Task: Write a note with the information given below. Writer of the note: Xiao Yan Reader of the note: Charles Time: 5月12日 Message: “我有急事明天去北京，能否将我们的会面推迟到下个星期？对由此带来的不便很抱歉。”,May 12 Dear Mr. Charles, Im afraid I have to rush to Beijing tomorrow on urgent business. Could we put off our meeting un
10、til next week? Sorry for the inconvenience Ive caused you. Xiao Yan,Notice,告示是一种文字简短的应用文。公司、学校或企事业单位可利用告示向公众告知某一事情，通常张贴在公司、学校或企事业的公共场所。英文告示一般用Notice作标题，写在正文上方正中部位。英文告示一般由以下四部分组成：1.标题 (Headline)2.正文 (Body)3.落款 (Inscriber)4.日期 (Date),Memorandums,备忘录是公司内部最基本、最常用的一种信息传递方式，如会议安排、情况报告、责任确认、问题处理等。备忘录通常由公司统
11、一印制成标准的表格。 备忘录中To一栏中的收笺人和From一栏中的发笺人可以是姓名后加上其职位和部门，也可只写职位。收笺人的姓名前可写上Mr.、 Mrs.、 Ms.、 Dr. 等，而发笺人的姓名前则不写。 Subject 即内容标题，一般用名词或动名词词组等少数几个字做简略叙述。 内容部分时备忘录的主要部分，应力求简明、确切。 最后，结束时不用签名。如果备忘录同时还发给除收笺人以外的其他人，在末段cc:(或c:)之后写上其姓名即可。,MEMORANDUM,To: All Departmental Managers From: Sales Manager Date: March 4th, 200
12、3 Subject: Annual Sales ReportsAll Departmental Managers are reminded that the Annual Sales Reports are required to be sent to the Personnel Office by April 1st. If any difficulties are met in its completion by this date, please inform me. Cc: Ellen Staley, General Manage,Task: Change the following
13、telephone message into a memo. July 5th: Hello, is that Stephen Chan? This is the Managing Director here. Could you send that report youre working on over to me this morning? You know the one-about expanding our range of product. Thanks.,MEMORANDUM,To: Stephen Chan From: Managing Director Date: 5 Ju
14、ly Subject: About the Product Range Expansion Message:I should like you to send me the report that you are now working on- about the Product Range Expansion.,Minutes of meeting,会议记录一般包括以下几个部分： 1.标题（会议名称、会议地点、会议时间等） 2.会议人员（到会人员、缺席人员、会务人员等） 3.记录正文会议记录不是录音机，语言上应注意简洁。,Minutes of the May 23, 2001 Inform
15、Board Meeting,Members present: Clerk in attendance: . . .,Task: write a minutes according to the given information,会议名称：ABC corporation Ltd., Board meeting 会议时间：December 21, 2010, Friday, 2:30 p.m. 会议地点：ABC Corporation Ltd. Conference Room No.1 参会人员：Mark Merrill, General ManagerWang Xiaohua, Sales Manager 会务人员：Liu Xiaoli, Secretary of Mr. Mark MerrillTim Johnson,Task: write a minutes according to the given information,主要议程：. Review of sales in the previous month.Wang Xiaohua presented the sales report. Goal of sales in the coming season. Agenda of the future meeting,
