1、IDES - The SAP Model Company Translated by Pages 1 / 10Purchase Order Entry and Subsequent Functions PurposeA material is ordered, the goods receipt for the order posted and the order will then be settled.You can find more information about this process under .Process FlowYou can find the data for t
2、his process under .1. Displaying Material Stock for the Material2. Creating a Standard Purchase Order3. Posting the Goods Receipt for the Purchase Order4. Posting the Invoice for the Purchase OrderAdditional Process Information This process demonstrates a one-time order. A material procurement could
3、 also be the result of a process chain triggered by materials planning. There are various other types of purchase orders and outline agreements in the Purchasing application. This process reduces procurement to only the most fundamental steps of external materials procurement in the R/3 System. To d
4、o this, we uses the basic form of a purchase order document, the standard purchase order.Data Used During This Process Field Data DescriptionVendor 1111 NSM MarschfeldenOrder type Standard purchase order Purchase order date Todays date (default) Purch. organization 1000 IDES GermanyPurchasing group
5、002 Harnisch, H.Company code 1000 IDES AGDelivery date D Todays date + 2 Weeks Plant 1000 Plant - HamburgIDES - The SAP Model Company Translated by Pages 2 / 10Storage location 0001 Material storageMaterial 101-110 Slug for spiral casing - cast steelDisplaying Material Stock for the Material UsageIf
6、 you want to determine the material requirements manually, instead of automatically via materials planning, there are various functions available to get an overview of the material stock level:Procedure1. Call up the transaction as follows:Menu Path Logistics Materials Management Inventory Managemen
7、t Environment Stock Stock OverviewTransaction Code MMBE;OMBG;MB522. On the Stock Overview: Company Code/Plant/Storage Location/Batch screen, enter the following data:Field DataMaterial 101-110Plant 1000Storage location 0001You have additional selection options for special stock types (for example, o
8、rder stocks or vendor consignment stock). You can also restrict the display options for specific organizational levels (company code / plant / storage location / batch).3. Choose .4. Make a note of the unrestricted-use stock in plant 1000 (Hamburg).The following list overview displays the material s
9、tock - grouped according to organizational levels. You can also see the quality controlled stock and the reserved stock of the material.IDES - The SAP Model Company Translated by Pages 3 / 10If you position your cursor on a stock display and choose , the system displays a detailed view of the stock
10、categories. To close this dialog box, choose .In Customizing, you can configure both the overview list, as well as the detail display, which are controlled via the display version field of the stock overview selection screen. For this IDES process, we have used display version 01, which has already
11、been configured in the IDES system.For additional information, choose .To customize the display variants for the stock overview, choose Tools Accelerated SAP Customizing Edit Project.On the Customizing: Execute Project screen, choose SAP Reference IMG.In the customizing application tree, choose Mate
12、rials Management Inventory Management and Physical Inventory Reporting Define Stock List Display.To create new display versions, choose Display version.To define the stock types that are to be displayed in the overview list, choose Rules for display of stock balances.To define the stock types that a
13、re to be displayed in the list display, choose Detail Screen for Stock Balance Display .Once you have executed these steps, return to the overview tree and choose Logistics Materials Management Inventory Management and continue with step 5.5. On the Display Warehouse Stocks of Material On Hand scree
14、n, enter the following data:Field DataMaterial 101-110Plant 1000Storage location 00016. Choose .This function allows you to display the valuated stock of multiple materials and multiple combinations of plant/storage location. The list display of the stock categories is therefore less detailed than t
15、he stock overview of a material.IDES - The SAP Model Company Translated by Pages 4 / 10For material 100-101, the system displays a three-line display containing stock quantity and value for various stock categories (unrestricted-use, quality inspection, and so on).You can also make changes to the di
16、splay of the stock categories. For information, see the SAP Library, under CA-Cross Application Components General Application Functions ABAP List Viewer Display Variants.7. Choose until the overview tree appears.Creating a Standard Purchase Order Procedure1. Call up the transaction as follows:Menu
17、Path From the Materials Management node, choose Purchasing Purchase Order Create Vendor/Supplying Plant KnownTransaction Code ME21NYou now have the option of setting default entries for the PO document. To do this, choose Default Settings for Order Document Fields.If you do modify your personal sett
18、ings, this could mean that the entries you see on your screens may differ from those described in the IDES processes. To avoid this situation, when you have completed this process we strongly advise you to reset any changes you make to your personal settings.2. On the Create Purchase Order screen, e
19、nter the following data:Field Data(Field) Standard purchase orderVendor 1111 (NSM Marschfelden)Document date Todays date (default)3. Choose .4. If required, you can expand the header data area, by choosing Header.5. On the Org.data tab page, enter the following data:Field DataPurchasing org. 1000 (I
20、DES Germany)IDES - The SAP Model Company Translated by Pages 5 / 10Purchasing group 002 (Harnisch, H.)Company code 1000 (IDES AG)6. If required, you can expand the item overview area, by choosing Item overview.7. Enter the following data:Field DataMaterial 101-110PO quantity 108. Choose .9. If requi
21、red, you can expand the item detail area, by choosing Item detail.10. On the Invoice tab page, select GR-based IV (goods-receipt-based invoice verification).11. Click on the icon in the Status column.In the Messages dialog box, the system requests you to enter a plant as the organizational unit that
22、 places the order.12. Select the message, then choose Edit.The system positions your cursor on the Plant field of the PO item.13. Enter the following data:Field DataPlant 1000 or HamburgIf you have already set a default plant using Personal Setting, you do not need to enter any data here.14. Choose
23、.The system now determines the net price from the purchasing information record of the material and calculates the earliest possible delivery date via the planned delivery time. These values are inserted into the relevant item fields as changeable default values.If the system is unable to find a pur
24、chasing information record, a red icon appears in the status column.15. If required, enter the following data:Field DataDelivery date Two weeks from todayNet price Any valueIDES - The SAP Model Company Translated by Pages 6 / 10Storage location 000116. Choose .The system confirms the posting and ass
25、igns a purchase order document number. Make a note of this number.17. Choose until the overview tree appears.Posting the Goods Receipt for the Purchase Order Procedure1. Call up the transaction as follows:Menu Path From the Inventory Management node, choose Goods Movement Goods Receipt For Purchase
26、Order PO Number Known.Transaction Code MIGOThe Goods Receipt Purchase Order screen appears.2. Enter the following data:Field DataPurchase order Your purchase order number3. Choose .The system copies the header data of the purchase order into the header data area of the GR document.The purchase order
27、 items are copied into the item overview.The PO number you entered is copied into the Current PO order field, and the PO number field is once again ready for input.If you click on individual items, the system displays an item data screen, which allows you, for example, to change the incoming quantit
28、y.4. In the header data area of the General tab page, enter the following data:Field DataIDES - The SAP Model Company Translated by Pages 7 / 10Document date Todays date (default)Posting date Todays date (default)5. Select your item, then choose the Where tab at the bottom of the screen to check you
29、r organization data.6. If required, enter the following data:Field DataStorage location 0001 or material warehouse7. In the item overview area, select OK.If the OK indicator is not ready-for-input in the item overview area, either close the item detail area or select Item OK in the lower part of the
30、 item detail.8. Choose Post.The system confirms the posting and assigns a material document number. Make a note of this number.9. Choose until the overview tree appears.You can also display the material document and the corresponding accounting document.10. From the Inventory Management node, choose
31、 Material Document Display11. On the Display Material Document: Initial Screen, enter the following data:Field DataMaterial doc. Your material document number. Should you ever forget this number, see the IDES process Finding a Material DocumentMaterial doc. year Current year12. Choose .The system di
32、splays the material document.13. On the Display Material Document #: Overview screen, position your cursor on the material document item, then choose Accounting docs.14. In the List of Documents in Accounting dialog box, choose the accounting document.15. On the Document Overview screen, you see the
33、 relevant G/L accounts and values.IDES - The SAP Model Company Translated by Pages 8 / 10For example, the stock value of the balance sheet account “work-in-process inventory“ (79000) has been increased and a simultaneous posting has been made to the goods receipt / invoice receipt account. These pos
34、tings were made as a result of preconfigured Customizing settings in the IDES system.16. Choose .17. To close the dialog box, choose .18. Choose until the overview tree appears.Entering the Invoice Procedure1. Call up the transaction as follows:Menu Path From the Purchase Order node, choose Follow-O
35、n Functions Logistics Invoice VerificationTransaction Code MIRO;MR3M2. Choose Switch company code.In the Enter Company Code dialog box, the system displays the company code that is currently active for invoice verification. This refers to the company code last used by the user.3. If required, enter
36、the following data:Field DataCompany code 10004. Choose .5. In the field above the item overview, (if it is not already defaulted) use the F4 input help to choose Purchase order/Scheduling agreement.You can also use this activity, for example, to enter invoices with reference to the delivery schedul
37、e. The system defaults the value last entered by the user.6. On the Basic Data tab page of the header data area, enter the following data:Field DataDocument date Todays datePosting date Todays date (default)Tax amount, right field VN (Domestic input tax 16%)IDES - The SAP Model Company Translated by
38、 Pages 9 / 10To the right of the Purchase order/Scheduling agreement fieldYour purchase order number7. Choose .In the item overview, the system displays the purchase order data, as well as the net amount in the balance field that is required to calculate the gross amount. The traffic light in the ba
39、lance field is red.The value of the goods delivered plus VAT is normally entered on the invoice sent to you by the vendor. In this process, we simulate this procedure and determine the invoice amount ourselves.8. On the Basic Data tab page, enter the following data:Field DataCalculate tax SelectWhen
40、 you activate Calculate tax the system displays the gross amount in the balance field. The corresponding tax portion appears in the Tax amount field.If you have selected the tax code No tax procedure, the Tax amount field contains the value 0. In this case, the balance field contains the net amount.
41、9. On the Basic Data tab page, enter the following data:Field Europe North AmericaAmount Determined gross amount Determined gross amountSelect Select10. Choose .When you confirm your entries, the traffic light in the balance field changes to green.In this process, we assume that the invoiced amount
42、equals the calculated amount.11. Choose .IDES - The SAP Model Company Translated by Pages 10 / 10The system confirms with the message Document no. # has been created.The invoice is currently locked for the payment run. Possible reasons could be variances, for example, the settlement date is too earl
43、y, or sporadic “Control blocks“. From a logistical perspective, the procurement process has been completed. To display the lock criteria on the Post Invoice Document: Initial Screen choose Invoice document Display. The Invoice/ Credit Memo XXX, Display Item List screen appears, where you can see the
44、 invoice items. Choose twice. The lock criteria are now listed in the line item.Possible lock criteria are:M Quantity variance Too little deliveredP Price variance The price / invoice amount is too highT Schedule variance The delivery arrived too early / too late12. Choose until the overview tree appears.
