1、 商务英语培训商务英语写作讲义商务英语写作讲义2目录第一章 写作基本常识3第 1.1 讲 过程与基本要求 3第 1.2 讲 商务英语写作的基本要求 3第 1.3 讲 商务写作的文体风格 5第二章 商务基础写作 7第 2.1 讲 便条 Note 7第 2.2 讲 通知 Notice 9 第 2.3 讲 便函与电子邮件11第三章 商务信函 13第 3.1 讲 商务信函的写作格式. 13第 3.2 讲 社交信 13第 3.3 讲 业务报告 17第 3.4 讲 商务会议记录 22第 3.5 讲 简历与求职信 26商务英语写作讲义3第一章 写作基本常识第 11 讲 过程与基本要求第 12 讲 商务英语写
2、作的基本要求原则：correcteness clarity conciseness concreteness conylesteness courtesy correcteness : 1改写下列一段话：The first main prevention method that can help our company eliminateemployee theft is to perform pre-employment screening of all applicantsfor positions with our company. This can be a major aid to
3、our company.Which screening technique used in the hiring process is a very importantdecision because it will either decrease the amount of theft or evenIncrease it if we are not careful in hiring. We need to hire applicants forpositions who have the proper work skills required for the positions andf
4、or being successful in the jobs, and applicants who have job-relatedvalues in areas such as integrity, service, and safety to ensure that there isless chance that they will engage in employee theft. To ensure this, weneed to use pre-employment screening techniques that identify jobcandidates who pos
5、sess the qualities of integrity, service, and safety, asdemonstrated in their past job performance.Clarity: 2Marshall corporation was fourded forty years ago and it mow has brach offices in four states and it euploys nearly Woo individuals (表达不好用独立主格)They bought a bike in Beijing in a small shop whi
6、ch costs us 25,000.改为:Conciseness : 3Concreteness 4Compteteness 完整 6W 5courtesy 迅速答复 6体谅对方使用礼貌词汇 please体谅对方拱辞得体及时 reply写作练习： You are the manager of a small export company. A explained 解释提出 mentioned ; pointed out 提出报告 reported ; said statod 说提出建议 (Suggesting) 2offered proposed put forward suggested
7、发表意见 Giving an opinion 3believed expressed & ar opinion felt 语气比 believe 弱thought确认说法 4affirmed asserted maintained 谈及问题 Referring to sth 5raised the issue of referred to toucked on 表示反对 6argued against disagreed denied 拒绝disagreed with disputed refused rejected 表示同意 7accepted acknowledged admitted
8、agreed conceded 商务英语写作讲义24recognized 表示异议 8complained contended refused to comment on 作出反应 9answered apologized for / countered / replied 作出决定10resolved decided agreed 文法结构:V + that 1Mr. Xie admitted that the company had spent rather too much on training in the previous year.Mr. Foo agreed that effo
9、rts had to be made to increase links with main land Ching 中国大陆Mrs. Chia declared that she would oversee the move to new premises personally. (监督)to do sth 2The Senior Engineering officer ,Mr.Har ,offered to visit the plant in the coming month .The Managing Director refused to allow personal issues t
10、o come into his consideration.总经理,拒绝考虑个人因素(公司理念)Mrs. Li agreed to make the necessary arrangements in the rear future.+ ing 3Mr. Liu suggested taking on a number of new raembers of staff to cover the shortfall 吸收几位新的员工以弥补人员的不足Mrs. Kan apologized for not having supervised the proless sufficiently clos
11、ely .没有严各监督整个过程而表示歉意Mr. Wang raise the issue of introducing a new system of stock control. 推行新的库存控制系统Stock control 存货管理(待尔公司只有 8 天存货success)V + the fact (or idea )that 4Mrs. Chuang referred to the fact that the company had previously had trading contacts with Taiwan.Mr. Singh argued against the idea
12、 that his Department would take sole responsibility for the recent downturn in the companys profits 辛先生认为最近公司利润减少应由他的部门负全部责任,他对此进行反驳Mrs. Li acknowledged that the fact that exports were down this year.商务英语写作讲义25V + noun 5Mr. Chau apologized for the inconvenience caused by his Departments reorganizati
13、on Ms Lin explained the background to the acquisition of stock in the new companyAcquisition :恶义收购:董事会不支持)Mr. Wu recognized the importance of maintaining close links with raw material suppliers 2.间接引语: (reported speech )“Efforts must be made to increase links with mainland China .”Y stated that effo
14、rts had to be made to increase links with mainland China 必须加强与中国大陆的联系“The personnel issue will not go away if the company simply ignores it .”Y stated that the personnel issue would not go away if the company simply ignored it .商务会议记录的例子Chediston south safety Representatives Meeting.(chediston 公司南部安
15、全代表会议)A meeting of safety Representative was held in the conference lenter on Friday 23 June 2001at 9:30.Present : Mr. B. Mills (in the chair )Absent : Mr. B. Mills (secre tary )1.Apologies (致歉)Apologies were received from Mr. P Kane who was attending the Safety seminar at head office 凯恩先生对因参加总部的安全研
16、讨会而缺席深表歉意2.Report from the Chief Safety office (会议内容)require some careful concideration 需要审慎的考虑美国理念:人的健康与安全是无价的all concerned 有关各方subcommittee 小组委员会volunteer to do sth. 愿意做条理全面四写作方法和行文策略Exercise 下面是奥斯曼公司和权华维修公司会议的记录,请试着自行撰写会议记录HF: On the 23 rd of this month at 6:30in the a fire had broken out on the
17、roof of the shaffesbury Building .The fire had burnt the outside surfaces of looking Tower up .In particular ,the wooden topping and part of the cooling towers upper casing were completely burnt.写式: HF described the background to the incident Vadilism 故意毁坏JC: Tougher seacrity might stop such inciden
18、ts happening again .Maybe some 商务英语写作讲义26extra natrol points around the building perimeter and dead corners?(死角)写式:Mr clark suggested that tougher security measures should be introduced to combat vandalism.PK: I see no reason why we cant do that remedial work within the next week 写式: Mr.Koo agreed t
19、o carry out remedial work the following week PK: I really think the timber of the cooling towers should be protected with flame retardant paint .wed be happy to help it we can 写式:Mr. Koo suggested that flame refardant paint could be applied ,and offered to undertake this work if required .主张用一种油漆而且愿
20、意提供帮助JC: Let me just recap .First .it looks lide the most likely caust of the fire was vandalism and that increased security may be needed to combat this in futurd .Second ,KW have agreed to carry out the necessary reniedial work on Wednesday 1 May ,and have also offered to ardertake repainting with
21、 flame retardant paint .写式: Mr.Clark concluded the meeting with a summary of the decisions reached.第 3.5 讲 简历与求职信一、简介二、简历例 1 按时间顺序写的简历MICHELLE.MENDOIA1148 Lambert Road Naperville. IL 400125求职意向 (708)804-9347OBJECTIVE: Position with financial services organization installing accounting software and p
22、roviding user support, where computer experience and proven communication and interpersonal skills can be used to improve operations.EXPERIENCE： Accounting software consultant Financial specialist Elmhurst, Illinois June 1999 to present Design and install accounting systems for business like 21st Ce
23、ntury Real Estate, Illinois Insurance, Aurora Lumber Company, and others.- Provide on going technical support and consultation for regular clients. - Help write proposals, such as recent one that won $250000 contract.Office manager (part-time),Post Premium, Naperville, Illinois June 1998 May 1999 Co
24、nceived and Implemented improved order processing and filling system. 1Managed computerized accounting system, trained new employees to use it. 2Helped install local area network 3EDUCATION 商务英语写作讲义27College of Dupage , alen Elly, Illinois. Associate of Arts degree in business administration, June 1
25、999 GPA in major 3.6 /4.0 主修成绩 3。6/4。0Computer Associates training seminars ,summer and fall 1999Certificates of completionSeminars in consulting ethics, marketing, and ACCPAC accounting software.HONORS AND ACTIVITIES -Deanlist 3 semesters -Member, Beta Alpha Gamma ( business student honorary )-Memb
26、er, Academic Affails Advisory Committee, College of Dupage 1997-1993例 2 按技能写的简历Resume Glenda Johns Box 6671 College Station Low a city, low a 52240Objective: To obtain a position in corporate public relations where experience is of use.PUBLIC SPEAKING :（说明技能等等的各栏字母要大写或加下划线等等）-Participated in over 19
27、9 debates as a member of the debating team 辩论赛-Lead seminars to teach job-search skills to under teenagers as part of compass outreach programme.Performed in summer theatre productions in clear lake, lowa.Created and administrated summer parks and recreation programmer for the 1city of Osage.Develop
28、ed budget, schedule and layouts for college handbook and assigned 2work to photographers and copywriters.Developed publicity compaign for Fall Follies, 3-hour talent show that 3raised $7000 for the University of lowals Panhellenic council.EDUCATION:The University of lowa, sept, 1984-June, 1989,BA Jo
29、urmalism.PERSONAL DATA:Excellent health willing to relocate （二）撰写简历例 1 自荐求职信Dear Sir or Madam:,I take the liberty of writing you to apply for a position in your corporation In 1981 graduated from school and also graduated from the Management course school in year.I have returned from the United Stat
30、e, I would like to work in your corporation I believe that I can perform well under your lead ship. I sincerely hope that you could give me an opportunity of a first of all. I have enclosed 商务英语写作讲义28three copies of the U.S. diplomas and a copy of my resume for your reference.例 2 应聘求职信Dear Sirs,Havi
31、ng heard that the situation of a salesman in your company is vacant. I wish to offer may service for it I have worked as a vehicle salesman for ABC Co. for the past four years. Before my present employment. I worked for the Department store as a sales clerk in the electrical section.I would like to
32、make a change now because I feel that I can go on farther to advance my present job. I feel that my training should enable me to advance into a better and more responsible position. I hope to have the pleasure of your granting me an interview.例 3 包括简历的求职信4150 North Wescott lane Kalama200,M149008June
33、 27,2001Personnel DirectorBrunswick corporation One Brunswick SquareSkokie 1l 60076Dear Director,My college background, two years of part-time experience as an accounting clerk, three years of corporate training, and a keen desire to work in the field of human resource development quality me to fill
34、 the position described in the kidwest Auounting JournalThe position of associate director of training, as described in your ad, is exactly the job F had in mind.Experience During my last two years in college and for two summers I worked as an accounting derk for Price Waterhouse, After graduation f
35、rom the school of business of Western Michigan, University, I joined the Management Training department of Michigan Central Electronics Corporation. As a training speeialist, I schedule and coordinate training programs for middle-management-level employees. I am still with Michigan and would not lea
36、ve except for the limited opportunities for advancement in the training arear which currently exist.EducationIn 1994 I received bachelor of science degree from the School of Business of Western Michigan University, My major area of study was marketing ,with a minor in finance, I also served as teach
37、ing assistant in finance at Western Michigan.Next year I hope to enroll in an evening masters degee program in organizational design and development.MembershipI am an active member of the Academy Of Management, the Finance Association, 商务英语写作讲义29and the American Society for Training and Development
38、(ASTD)Reference Because of my background, I am sure I can do an outstanding job for Brwns wick. Im familiar with your fine products and am eager to join your team. Please call me at 13011555-4421. I am available for an interview at your convience Sincerely,(四) 求职信的具体写法e.g. With a degree in engireeri
39、ng and the experience I have gained in 1the last two years in the field of electronic engireering I believe I am sufficiently qualified to apply for the position of Senior Research Engineer that was advertised in Engineering Search on 24 May 2001.Having spent the last five years as Assistant Librari
40、an in a 2municipal library, I would like to apply for the post of Senior Archive Assistant which you advertised in the Arkiv magazine dated 18 August 2001.e.g. I should be grateful if you could tell me whether there are currently any managerial positions available in your organization.e.g. I feel th
41、at with the experience I have gained working for 3 years on a voluntary basis with the society for Criminal Rehabilitation I can be an asset to the society on a full-time basis.e.g. As a graduate in chemistry fron ,with two years Industrial experience with Crown chemicals, I should like to show that
42、 my qualitications can be put to work for your company.e.g. The past 3 years experience as a legal secretary has made me realize 1that its important to be methodical and precise when dealing with paperworkThese are qualities which I feel will be very important working in the position as medical secr
43、etary in your practice.e.g. My work with children as a Summer School Lonsellor helped me 2to appreciate the need for patience and consideration in dealing with people under my care.i am sure that these are equally necessary in caring for the aged （照顾老人）e.g. I look forward to having the opportunity t
44、o answer any questions 1you may have regarding my application. Im free for interview at any time, provided you can give me at least two days notice I should welcome the chance to discuss with you personally how I can 2contribute to your companys success. I can come to an interview any afternoon between 3.00 and 5.30, if you can give me one weeks notice.四、写作方法和行文策略商务英语写作讲义30
