1、REGIONAL CONTINUITY OF OPERATIONS PLAN (COOP)TEMPLATE INSTRUCTIONSMetropolitan Emergency Managers CommitteeMid-America Regional Council- 2 -TEMPLATE INSTRUCTIONSThis COOP template contains generic language that you may use or modify as appropriate to your situation. COVERSection Instructions: Insert
2、 the City/County name in the shaded areas. OVERVIEWSection Instructions: Please review the template text to ensure that it is applicable to your city/county. Insert the appropriate information in the gray shaded areas. Insert your city/county name into the document header.I. EXECUTIVE SUMMARYThe exe
3、cutive summary of a COOP Plan briefly outlines the organization and content of the plan. It describes what it is, who it affects, and the circumstances under which it might be executed. Further, it discusses the key elements of COOP planning and explains the organizations implementation strategies.S
4、ection Instructions: Please review the text to ensure that it is applicable to your city/county. Insert the city/county name in the appropriate gray shaded areas. Also insert the names of the departments and agencies that helped to develop this plan in the “Insert Department/Agency Names” shaded are
5、a.II. INTRODUCTIONThe introduction to the COOP Plan explains the importance of COOP planning. It may also discuss the background for planning and reference recent events that have led to increased emphasis on the importance of a COOP capability. Each department or agency should also emphasize unique
6、 aspects and circumstances that characterize its COOP response.Section Instructions: Please review the text to ensure that it is applicable to your city/county. Insert the city/county name in the appropriate gray shaded areas. III. PURPOSEThe purpose section explains why the organization is developi
7、ng a COOP Plan. It briefly discusses applicable federal guidance and explains the overall purpose of COOP planning, which is to ensure the continuity of mission-essential functions. Because of todays changing threat environment, this section should state that the COOP Plan is designed to address all
8、 hazards, including terrorism.Section Instructions: Please review the template text to ensure that it is applicable to your city/county. Insert the city/county name in the appropriate gray shaded areas. In the additional gray shaded area, insert the title of any applicable plans that were utilized t
9、o develop the COOP plan. If none were used, please delete that sentence.- 3 -IV. APPLICABILITY AND SCOPEThis section describes the applicability of the plan to the city/county as a whole, including headquarters as well as subordinate activities, both co-located and geographically dispersed, and to s
10、pecific personnel groups of the organization. It should also include the scope of the plan, with key elements of the COOP plan such as essential functions, delegations of authority, and lines of succession. Again, plans should address the full spectrum of potential threats, crises and emergencies (n
11、atural as well as man-made).Section Instructions: Please review the template text to ensure that it is applicable to your city/county. Insert the correct position title or business unit in the gray shaded area. If the COOP plan is to complement your city/countys local Emergency Operations Plan (EOP)
12、, please insert the name of your city/county plan in the additional gray shaded area. If this COOP plan is not designed to complement your city/countys local EOP, please delete that sentence.V. VULNERABILITY ASSESSMENTThe Continuity of Operations Plan (COOP) should recognize the natural hazards that
13、 have historically impacted the Kansas City metropolitan region. Of these hazards, those most likely to occur and cause the most damage impeding emergency operations and business continuity are (a) flooding; (b) winter storms; and, (c) tornadoes. Because of these repetitive hazard events, jurisdicti
14、ons in the region should designate several alternate facilities to house emergency operations should their normal facilities become inaccessible. Risk assessments involve three (3) key components: hazard identification; hazard profiling; and vulnerability assessment. These components are interrelate
15、d and, when examined together, provide an assessment of the regions risk to natural or man-made hazards. The aforementioned hazards should influence the design of your jurisdictions COOP. Information from city, county or regional Natural Hazards Mitigation Plans should also be considered in the deve
16、lopment of your COOP plan and is applicable to many of the sections of the plan. Section Instructions: Please review the template text to ensure that it is applicable to your city/county. Insert the appropriate information into the shaded areas: Insert the city/county name in the appropriate gray sh
17、aded areas. In the “Insert Number” area, insert the number of square miles that the city/county encompasses. In the “Insert Population” area, insert the population for the city/county. In the “Insert geographic area” space, insert what portion of the state your city/county is located, i.e. southwest
18、, northern, etc. In the “Insert State” area, insert what state the city/county is located in. In the “Insert any major landmarks/body of water/state” area, list any significant areas bordering your jurisdiction. - 4 -The template includes an overview of the risks and vulnerabilities that may affect
19、the cities and counties within the Kansas City metropolitan region. Be sure to review this analysis and customize as needed for your city or county.VI. ESSENTIAL FUNCTIONSThe essential functions section of a COOP should include a list of the city or countys prioritized essential functions. Essential
20、 functions are those organizational functions and activities that must be continued under any and all circumstances. Not every function performed by a government organization is mission critical in the short term. However, certain key functions and services such as 9-1-1 dispatch, police/fire/EMS re
21、sponse, utility services, and emergency management operations must be delivered during a disaster, whether manmade or natural.Section instructions: Please review the template text to ensure that it is applicable to your city or county. Insert the appropriate information in the gray shaded areas.This
22、 section references Annex A, Essential Functions. Use Worksheets #1, 2, 3, 4, and 5 to develop the information for Annex A. VII. AUTHORITIES AND REFERENCESThis section references Annex B, Authorities and References, which outlines all supporting authorities and references that support the developmen
23、t of the COOP Plan. It should include relevant federal, state, and local laws, ordinances, guidance documents, and other applicable documents. Many relevant sources and references are included in the template for Annex B. If additional sources are used in the development of the plan they should be a
24、dded to Annex B.VIII. CONCEPT OF OPERATIONSThis section explains how the city or county will implement the COOP Plan and specifically how the city or county plans to address each critical COOP element. This section is separated into three phases: Activation and Relocation, Alternate Facility Operati
25、ons, and Reconstitution.Section instructions: Please review the template text to ensure that it is applicable to your city/county. Insert the city/county name in the gray shaded areas.ADDITIONAL GUIDANCEA. PHASE I: ACTIVATION AND RELOCATIONA disaster event may require a local government to evacuate
26、its facilities, or the disaster may damage or destroy facilities, requiring identification and use of alternate locations. The Phase I section explains COOP Plan activation procedures and relocation procedures from the primary facility to the alternate facility. This section also addresses procedure
27、s and guidance for non-relocating personnel. - 5 -Section instructions: Please review the template text to ensure that it is applicable to your city or county. Insert the names and addresses of facilities that may serve as alternate COOP sites in the gray shaded areas.1. Decision ProcessThis section
28、 explains the logical steps associated with implementing a COOP Plan, the circumstances under which a plan may be activated (both with and without warning), and should identify who has the authority to activate the COOP Plan. This process can be described in writing or depicted in a graphical repres
29、entation.Section instructions: Please review the template text to ensure that it is applicable to your city or county. Insert the city/county name and correct position title or business unit in the gray shaded areas.2. Alert, Notification and Implementation ProcessThis section presents a detailed pi
30、cture of what essential employees and other staff can expect once there is a decision to activate the COOP Plan, including: How this decision is to be communicated, and by whom; Which employees should report to the alternate facility and when they are expected to report there; How essential employee
31、s are expected to get to the alternate facility under conditions of warning or no warning (e.g., private vehicles, city/county-provided transportation); What non-essential employees are expected to do during the COOP emergency; What essential employees are expected to take with them; and What essent
32、ial employees can expect to have available to them at the alternate facility. The last two bullet items may differ among agencies depending on their alternate locations. Some locations may require more time and effort to activate than others. For facilities that require significant time to become op
33、erational, consideration should be given to applying a phased approach to COOP Plan implementation by assigning a few of the essential employees to ready the Advance Team (Worksheet 12) for the arrival of the full cadre (formation of an Emergency Relocation Group ERG).An ERG includes those employees
34、 identified as necessary to conduct business from the alternate location for a specified period of time. For employees who are not designated as essential, this section - 6 -provides information on how they will be contacted as decisions are made about operations in the longer term. If a phased appr
35、oach is used for deployment to the alternate facility, the Advance Team should include IT and Logistics personnel, who will have a key role in transferring and making ready essential equipment, data and communications systems. These individuals should be identified in Annex C, Alternate Facilities.
36、Section instructions: Please review the template text to ensure that it is applicable to your city/county. Insert the city/county name and correct position title or business unit in the appropriate gray shaded areas. In the “Insert Facility Address(es)” area, insert the name and address(es) of your
37、city/countys normal operating facilities. In the “Describe means/methods to be used” area, describe how essential city/county employees will be told of the decision to implement the COOP Plan. Examples include call trees, group e-mails, postings to web sites, etc. In the “Insert Means of Transportat
38、ion” area, explain how employees will be transported to the alternate facility. Examples include government vehicles, personal vehicles, mass transit, walking, etc.3. Leadershipa. Orders of SuccessionThis section identifies orders of succession to key positions within the city or county. At least th
39、ree successors to each position designated as essential should be identified, preferably by position rather than by name. The designation of a position as essential should be a formal part of the position description. Section instructions: Please review the template text to ensure that it is applica
40、ble to your city or county. Insert the correct position title or business unit in the gray shaded areas. Use Worksheet #6 to develop the information for Annex F, Lines of Succession. In the “Insert Position Titles Listed in Annex F” area, list the key positions which have identified successors.b. De
41、legations of Authority- 7 -Delegations of authority specify who may act on behalf of the local governments elected officials for certain purposes. This section of the plan should document the legal authority for making key decisions, and identify the program and administrative authorities needed for
42、 effective performance of the designated essential functions. Individuals should be identified by title or position, not by name. Any limitations on the ability to re-delegate should be specified.This section identifies, by position, the authorities for making policy determinations and decisions at
43、headquarters, field levels, and other organizational locations, as appropriate.Generally, pre-determined delegations of authority will take effect when normal channels of direction are disrupted and terminate when these channels have resumed. Such delegations also may be used to address specific com
44、petency requirements related to one or more essential functions that are not otherwise satisfied by the order of succession. Proposed delegations should be cleared with city or county attorneys.Section instructions: Please review the template text to ensure that it is applicable to your city or coun
45、ty. Use Worksheet #7 to develop the information for Annex G, Delegations of Authority.c. DevolutionThe devolution section addresses how the city or county will identify and conduct its essential functions in the aftermath of a worst-case scenario, one in which the leadership is incapacitated. The ci
46、ty or county should be prepared to transfer all of their essential functions and responsibilities to personnel at different offices or locations.Section instructions: Please review the template text to ensure that it is applicable to your city or county. Insert the city/county name and correct posit
47、ion title or business unit in the gray shaded area. In the “Insert Successor Department/Agency Name” area, list which department or agency will be named the successor should the city/county leadership become incapacitated.B. PHASE II: ALTERNATE FACILITY OPERATIONS - 8 -This section identifies initia
48、l arrival procedures as well as operational procedures for the continuation of essential functions. It identifies manual processes and procedures that can be followed by essential employees until mission critical systems and vital records and databases are brought online at the alternate facility. 1
49、. Mission Critical SystemsThis section addresses mission critical systems necessary to perform the city or countys essential functions and activities. The city or county must define these systems and address the method of transferring to or replicating them at an alternate facility. In most instances, systems are hosted by the IT Department and that department will address these requirements in coordination with the system owner. In the case of systems hosted and maintained by other departments, each department is responsible for planning ho
