1、Unit 5 Making Invitations,Unit 5 Making Invitations,More Things to Do,4,Section 1 Getting Things Ready,1,understand invitations through reading,write letters of invitation,make responses to invitations,In this unit, you will learn to:,2,3,Activity 2: Read the passage in Section 2 and complete the fo
2、llowing paragraph.,Section 1 Getting Things Ready,Writing and delivering invitations to 1_, potential customers, or colleagues to attend your important 2_ occasions requires careful attention. Though great opportunities 3_ in it, if done improperly, it can cause 4_ results. The eight guidelines in t
3、he passage will help you make your business invitation letters 5_ and effective,customers,business-related,lie,undesired,professional,Section 2 Things to Do,Activity One,countdown,electronic copy,at the bottom of,as far ahead as possible,prize drawing,incentive,related to,start with,professional,Sec
4、tion Two Things to Do,recipient,Section Two Things to Do,1,2,Why is writing and delivering invitations important?,What guidelines are useful for making a professional and effective business invitation letter?,Read and Think,What information should be included in a short, effective invitation?,3,Find
5、 out the different types of invitations and share your ideas with your partner.,Generally speaking, invitations fall into three main types: diplomatic, business and personal. The first two tend to be formal while the last one can be either formal or informal, depending on the event itself. Diplomati
6、c and business invitations are more or less the same in terms of format and wording. Personal invitations are varied based on the nature of the event. Personal invitations may include weddings, anniversaries, bridal & baby showers, birthdays, graduations, communions, confirmations, housewarmings, et
7、c.,Read and Think,1. Writing and delivering business invitation letters requires careful attention.2. Though business-related occasions may bring great opportunities, improper invitations may cause undesired results.3. Its more effective to start your invitation with “Dear Madam or Sir“.4. Incentive
8、s may serve to keep your guests there until the end.5. In order to have more guests, youd better plan your occasion as early as possible.6. An informal invitation might say, Dr. and Mrs. Stanley request the pleasure of your company.,T,T,T,F,T,F,Read and Think,Task 3 Give brief answers to the followi
9、ng questions. 1. Can you list the guidelines which help you make your business invitation letters professional and effective? Pay personal attention, make it brief, be creative, offer an incentive, set a convenient date, add RSVP information, send reminders and determine the wording. 2. Why should o
10、ne plan an occasion as far ahead as possible?Because doing so may give the invitees more opportunity to keep the date open.,Read and Think,3. How can you increase the invitees interest in your event? To use humor or something related to your business that makes people smile. 4. What should you do if
11、 you need to know who will be attending your event? To include RSVP at the bottom of the invitation; for example, RSVP followed by your telephone number. 5. What can be used as a reminder? An electronic copy of your invitation may be sent to the invitee seven and three days before the occasion.,Read
12、 and Think,Task 4 Match A with B. A B 1. 请回复 a. briefly and clearly 2. 主题行 b. a potential customer 3. 尽可能提早 c. business-related 4. 倒记时 d. prize drawing 5. 业务相关的 e. as far ahead as possible 6. 抽奖 f. subject line 7. 简洁明了 g. RSVP 8. 潜在客户 h. countdown 9. 免费午餐 i. a business invitation letter 10. 商务邀请函 j.
13、 free lunch/luncheon,1- g 2-f 3-e 4-h 5-c 6-d 7-a 8-b 9. j 10. i,Read and Think,Task 5 Fill in the blanks with the right words or phrases. Change the form where necessary.1. Gorge kept his coat on, _ it was warm in the room. 2. When you set the date, please inform us _. 3. Radar employs radio waves
14、_ sonar uses sound waves. 4. Which one do you _, a glass of sherry or a cocktail?,start with pay attention countdown although as far aheadas possible prefer pay off incentive whereas related to,although,as far ahead as possible,whereas,prefer,Read and Think,5. We should _ to the issue of environment
15、al protection. 6. The _ was well under way. 7. Lets _ our party _ a light music. 8. Your efforts will _ in the long run. 9. The management is taking _ measures to increase the companys productivity. 10. There are many job opportunities _ my major.,pay attention,countdown,start with,pay off,incentive
16、,related to,Section 3 Things to Write,Activity One: Task-based Writing,Section 3 Things to Write,Letter of Invitation,Task 1 Study the following tips for writing.,Task 2 Study the following language for writing.,Task 3 Study the following model for witing.,Task 4 Supply information to business invit
17、ation letter,Activity One: Task-based Writing,Section 3 Things to Write,When writing a letter of invitation, you should pay attention to the following: 1. Include specific details: occasion, time, date, place and purpose; 2. Mention whether spouses, children, or other family members are invited; 3.
18、State the appropriate dress, and the preferences or appropriateness of gifts; 4. Ask for a response by a certain date so that you are not left with indecision about food and space. If a response is not necessary, say so. 5. To express your warmth in the invitation.,Section 3 Things to Write,Task 2 S
19、tudy the following language for writing. Words and phrases: be invited for this occasion 受邀参加 look forward to 期待着 a party in honor of 为向表示敬意而举办的宴会,Section 3 Things to Write,party dress礼服 garden party 游园会 personal notepaper 个人信笺 make sure that 确定 specific requirements 特殊需求 hear from you 等你的回音 at your
20、 earliest convenience 早日 R.S.V.P. 请回复,Section 3 Things to Write,Sentence patterns: May I have the honour of your companry at dinner? Request the pleasure of The reception will be held in, on I hope you are not too busy to come. The favor of a reply is requested. Please confirm your participation at
21、your earliest convenience.,Section 3 Things to Write,Letter of Invitation November 20, 2009 Mrs. Alice Huffman 1514 Aberdeen Ave. Montreal, QC H3C 1L2 Dear Mrs. Huffman:Re. Private Preview Showing Winter Collection 2009 Ticket No. 0818888 As one of our longtime valued customers we would like to invi
22、te you to our special Private Preview Showoing of our Winter Fashion Collection for 2009.,Section 3 Things to Write,The showing will take place at our downtwon store at 500 Sherb St., Sunday evening, December 20, 2009 from 6:30 pm to 10:30 pm. Limited free parking will be available in our parking ga
23、gage on the River Street side of the store. In addition there will be a number of winter promotion draws. So dont miss out on the fun! For entry into the show and to be eligible for nay of the draws you will be required to produce this original invitation with your ticket number orinted on it.,Secti
24、on 3 Things to Write,In order that we may plan for snacks and refreshments appropraitely, if you plan to attend, we ask you to please call John Smith at (555) 2222-6666 and advise him by December 15th.Everyone here at The Fashion House looks forward to meeting you and sharing a wonderful evening wit
25、h you.Yours sincerely, Mary Honeyman Mary Honeyman Show Co-ordinator,Section 3 Things to Write,Dear Sir/Madam: We would like to invite you to an exclusive presentation of our new product . The presentation will take place at location , at time on date . There will also be a reception after the prese
26、ntation. We hope you and your colleagues will be able to attend.,Task 4 Supply the necessary information to the following business invitation letter.,Section 3 Things to Write,company is a leading producer of high-quality product . Our new models offer superb quality and sell at reasonable prices, a
27、nd their new features give them distinct advantages over similar products from other manufacturers.We look forward to seeing you on date . Just call our office at phone number we will be glad to secure a place for you. Sincerely yours,name _ title _,Section 3 Things to Write,Activitiy 2 Applied Writ
28、ing/Translating Task 1 Look at the words. corporation n. 公司 Trade Fair 交易会 sample n. 样品 display v. 展示，陈列 previous a. 先前的，早先的,Section 3 Things to Write,January 15, 2009 Dear Sir/Madam: We should like to invite your corporation to attend the 2009 International 1) _ to be held from April 14 to May 4 at
29、 in Guangzhou. Full 2) _ on the fair will be sent in a week. We look forward to hearing from you soon, and hope that you will be able to attend. Yours faithfully, (Signature) Fair Co-ordinator,Task 2 Supply the missing words for the following invitations.,Trade Fair,details,Section 3 Things to Write
30、,January 25, 2009 Dear Sir,Many thanks for your letter of 3) _ inviting our corporation to participate in the 2009 International Trade Fair. We are very pleased to 4) _ your invitation and will plan to bring enough samples of our products to display as we did in the previous years.We are looking for
31、ward with pleasure to seeing you at the Fair. Yours sincerely, (Signature) Manager,January 15,Section 3 Things to Write,Dear Sir, Thank you very much for your 5) _ to attend the 2009 International Trade Fair. As we are going to open a repair shop in your city at that time, we are sorry that we shall
32、 not be able to attend. We wish you a great 6) _ in this years Fair and hope to co-operate with you next time. Yours faithfully, (Signature) Manager,Section 4 More Things to Do,Activity One:,Declining (婉拒) Invitations Most people hate to say “no”, but not 1_ other people hate to hear it. Therefore,
33、your challenge in declining invitations is to get yourself 2_ the situation while maintaining (维持) the 3_.,Section 4 More Things to Do,out of take care sound worthwhile end relationship outcome as much as response appreciation,as much as,out of,relationship,Section 4 More Things to Do,To do so, stat
34、e your understanding of the situation or need. Often people assume that your “no” means that you do not thoroughly understand the real situation or need. You have to 4_ to demonstrate the readers that you do have a(n) 5_ of the situation. At first step, agree that the need is real or the cause is 6_
35、. “The meeting is certainly deserving of support and attention.” Add your reason for a negative (否定的) 7_, if you wish. Giving a reason makes your decision 8_ more thoughtful.,Section 4 More Things to Do,“My schedule has just become too full.” And by all means, end with a goodwill statement about the
36、 positive 9_ for the event, occasion, situation, or cause. “I hope you will be extremely successful with such an event.” “The party sounds like a wonderful idea. Im sorry I will have to miss it.” Saying “no” does not have to mean the 10 _ of the relationship.,end,outcome,Section 4 More Things to Do,
37、Task 2 Choose the answer that best completes each sentence. 1. The challenge in declining an invitation lies in _.A) how to keep away from the invitation B) how to maintain the relationshipC) how to understand itD) how to accept it,Section 4 More Things to Do,2.The word “assume” in the 2nd Paragraph
38、 most probably means “_”.A) maintainB) undertakeC) continueD) suppose,Section 4 More Things to Do,3. In declining an invitation, you should _.A) express your appreciation of the situationB) state the importance of the relationshipC) focus on the need of the eventD) read the invitation carefully,Sect
39、ion 4 More Things to Do,4. Its desirable to give a reason for your negative response because _.A) it deserves attentionB) it is the first stepC) it shows your considerationD) it harms the relationship,Section 4 More Things to Do,5. According to the passage, saying “no” _.A) means the end of the rela
40、tionshipB) does harm to the relationshipC) means you can not participate in the eventD) is not easy for many people,Read and Think,Writing and delivering invitations to customers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Thoug
41、h great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters professional and effective:,A Quick Guide to Writing a Business Invitation Letter,Read and Think,Writing and delivering invitations to cus
42、tomers, potential customers, or colleagues to attend your important business-related occasions requires careful attention. Though great opportunities lie in it, if done improperly, it can cause undesired results. The following guidelines will help you make your business invitation letters profession
43、al and effective:,A Quick Guide to Writing a Business Invitation Letter,Read and Think,1) Pay personal attention Although it requires a little more effort, it pays off. Start your invitation with the recipients first name, i.e., “Dear George“ is far more effective than “Dear Madam or Sir“. We all li
44、ke to read our names.2) Make it brief - People are busy; they prefer a short, effective invitation that quickly answers the following questions: What? Where? When? Tell them clearly and briefly.3) Be creative - Use humor or something related to your business that makes people smile. This may increas
45、e their interest in your event.,Read and Think,4) Offer an incentive - It shows you understand that your invitees time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end.5) Set a convenient date - Plan your occa
46、sion as far ahead as possible and you give your invitees more opportunity to keep the date open.6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, RSVP followed by your telephone number.,Read and Think,4) Offer an incentive - It
47、 shows you understand that your invitees time is valuable. Invite them to a free luncheon or enter them in a prize drawing. Incentives also serve to keep your guests there until the end.5) Set a convenient date - Plan your occasion as far ahead as possible and you give your invitees more opportunity
48、 to keep the date open.6) Add RSVP information - Include RSVP at the bottom of the invite if you need to know who will be attending; for example, RSVP followed by your telephone number.,Read and Think,7) Send reminders - Send an electronic copy of your invitation as a reminder seven and three days b
49、efore the occasion, with the Subject line “Countdown to Bluesky luncheon - only three more days!”8) Determine the wording - Should the language be formal or informal? A formal invitation might say, Dr. and Mrs. Stanley request the pleasure of your company, whereas a more casual note might say, Please join us. (314 words),
