1、Chapter 9,Presentation Development,Introduction,It is necessary for a secretary to know how to effectively make a presentation.,WHY,？,Sometime presentations are needed,It is an excellent opportunity to prove your competence and value,BECAUSE,THEN,demonstrate your communication skills,mobilize the co
2、workers to become effective contributors,YOU CAN,Introduction,There are three parts in this chapter:,Firstorganization of a presentation,Secondmechanics of speech,Thirdtips about how to skillfully display texts and illustrations with MS PowerPoint,Organization of a Presentation,Organization is the m
3、ost important thing in the process of preparing a presentation.,either in each slide,or in the whole delivery,do not cram too much information together,Organization of a Presentation,It is always helpful to have a very clear introduction.,Present the subject of the presentation and explain why it is
4、 being addressed.,Give the audience an overview of the presentation before plunging into the details.,Introduction,conceptual and motivational,clear and conceptually framing,should not be,should be,technical,Organization of a Presentation,How to hold the audiences attention and make them remember th
5、e most critical information much better,mention companion paper during the talk and recommend it for more details.,Do not put all the details of the paper into your delivery.,Highlight and illustrate only the mostimportant ideas.,?,1,2,3,Organization of a Presentation,It is a good idea to make each
6、slide express just one idea. People will not complain that you have used too many slides.,one idea,one slide,Organization of a Presentation,Make a “conclusions” slide in which you restate your main ideas. Include only the ideas and concepts you most want people to remember.,other slides,conclusionss
7、lide,other slides,conclusionsslide,other slides,The end,Organization of a Presentation,“outline” slides will be quite useful,Maybe an “outline” slide is not needed,Long presentations,Short presentations,An “outline” slide is best shown after the introduction.,Organization of a Presentation,Build a u
8、nifying thread and use it to sew all the parts together.,Part 1,Part 2,Part 3,Part 4,Part ,unifying thread,The talk should be sequential and no big conceptual leaps.,Mechanics of Speech,It is very helpful to use a good tool for building the presentation, for example, MS PowerPoint software.,What you
9、 are looking at is a Power Point slide.,Mechanics of Speech,Not everything should be written out on slides; speech can and should complement the information on the slides.,Give people some time to think about the important facts by slowing down a little, or even pausing for a moment.,Mechanics of Sp
10、eech,Humor is very useful, and a well placed joke or pun can help drive home an important point .,Humor must be appropriate to the situation,or supplement by integrating an appropriate light-hearted picture,Mechanics of Speech,Dont do it,Explain the completely obvious things,Talk in too complex a ma
11、nner,It will be boring to the audience, and look like that you have underestimated their intelligence level.,A great teacher can explain extremely complex concepts in very simple and understandable ways.,Mechanics of Speech,Dont do it,Add further examples and antidotes when answering question, Go ov
12、er the stipulated time frame,Do it,Mechanics of Speech,Be enthusiastic,Practice your speech,Do it,Let your passion affect your audience.,You can even rehearse before a big mirror.,Mechanics of Speech,Receiving feedback and analyzing it will help you improve your communication skills.,Think about the
13、 better understood concepts andpeoples perceptions Determine the value of suggestions and then decide whether to take or disregard themFine tune your presentation and presentation skills,Arrangement of Text on Slides,These tips will help you arrange text on your slides!,Perform a spelling check on a
14、ll your text. Slides should have short titles. Use uniform capitalization and punctuation rules. Do not use small fonts.,Illustrations with PowerPoint,Microsoft PowerPoint is office automation software with many strong functions.,It can conveniently display graphical illustrations,Illustrations are
15、very important in clarifying and highlighting information.,You should use suggestive graphical illustrations as much as possible.,Illustrations with PowerPoint,Some guidelines for using illustrations in PowerPoint:,Color-code your information if you can. Sometimes a matte and pastel background looks
16、 better. Exploit animation with restraint. In some places animation is extremely valuable.,Illustrations with PowerPoint,Some guidelines for using illustrations in PowerPoint:,Encode information cleverly. Label the axes of graphs very clearly. Use real photos related to the subject, especially during the core of the speech.,Summary,The possession of excellent communication skills leads to success in business.,The following are important to make a successful presentation,Organization,Mechanics,Presentation-building tool,Critical feedback,Be enthusiastic,Thank you!,
