1、Minutes 会议记录,Minutes are the instant written record of a meeting or hearing. They typically describe the events of the meeting, starting with a list of attendees, a statement of the issues considered by the participants, and related responses or decisions for the issues.,由记录人员把会议的组织情况和具体内容记录下来,原始性、完
2、整性和准确性,The basic items of minutes,1、Date：（开会）日期2、scheduled starting time：预计开始时间3、actual starting time：实际开始时间4、meeting end time：会议结束时间5、place：地点 （venue）6、present：出席者，或是用members in attendance、attendee也可以。8、absent：无法出席或者请假者。也可以说absent with apologies或用apologies或用regrets，但不要说take leave“（请假）。,会议记录英文叫做meet
3、ing minutes/minutes of meeting，也可直接用minutes，当老外说“Can you take minutes?” 意思是请你做会议记录。做会议记录还可以用keep minutes。会议开始之前，多半会先检视上一次会议记录，这时候你可以说：To begin, lets quickly go over the minutes from our last meeting.（开始前，我们先检查上次的会议记录。）,Where and when the meeting took place Who was there and who was not;What has been
4、 decided for the groupWho has agreed to do what.,Four parts,HeadingBody Anyotherbusiness(AOB) Signature of the minutes taker (recorder),This part, which sometimes can be written even before the meeting, includes the following items:1) Meeting title (must be full title)2) The name of the group/organi
5、zation holding the meeting;3) The name of the presiding officer 4) Time, date and place of the meeting;5) List of people attending6) List of absent members of the group;,The heading,example,The body part falls clearly into two sections: Opening statement, that is, the background; Points in discussio
6、n;,The body,Opening statement,This part provides the background information about items to be discussed. It can show who was responsible for putting the item before the meeting, what were the reasons for the previous history of the matter. Begin with approval of minutes of the last meeting：“Minutes
7、of the last meeting were approved as an accurate record.”Begin with call to order:“The Chairman called the meeting to order at 10:00 a.m,Points in discussion,This section contains the reasons advanced in the decision. It will usually proceed “The following points were raised in discussion”, and will
8、 then set out, in separate paragraphs or in point form, a concise summary of the various points made before the conclusion was reached.It is normally describe that this part of the minutes should be impersonal, that is, it should not attribute views to persons.,Anyotherbusiness(AOB),This part can in
9、clude:The meeting adjourned at The meeting ended at .The next meeting will be held at ,Signature of the minutes taker,The minutes are closed with the signature and title of the Secretary.重要的会议记录，由主持人和记录人进行认真校对后，分别签名，以对此负责。,Minutes of the monthly meeting of the Labor Grievances Committee The Slate an
10、d Johnson Luggage CompanyEmployees canteen, September 23, 2003 Presiding: Mr. Falk, PresidentPresent: Mr. Baum Ms. Dulugatz Mr. Fenster Ms. Liu Ms. SunAbsent: Ms. Penn1. Call to order The chairman called the meeting to order at 4:00 p.m. 2. Discussion As the first item on the agenda, the minutes of
11、the previous meeting (August 21) was read by the Secretary Ms. Liu. Then Mr. Falk corrected a mistake made in the minutes that it was Ms. Dulugatz, not Ms. Penn to conduct a study of the employee washroom in the warehouse. The correction was approved by all present. Mr. Fenster summarized the result
12、s of a survey of office employees. He was going to write a report on this and present it to the Board of Directors. 3. Any other businessThe next meeting will be held at the same time and place on October 22, 2003. The meeting adjourned at 5:15 p.m. (signature)Ms. Liu, Secretary,Questions,What are t
13、he essential parts of minutes?在3：30休会,有奖竞猜,Answers,HeadingBody Anyotherbusiness(AOB) Signature of the minutes taker The meeting adjourned at3:30.,Past tense is was ；are were; will be would be ; has been had beenPassive voice (Mr.Li proposed a salary cut.) A salary cut was proposed.Indirect speech sb
14、 noted/believed/admitted(sb 名字或职位)人称代词 Our idea the company proposal We wanted the corporation required,Tips,Useful words,报告情况 announced ; brought up ; declared提出建议 offered ; proposed ; suggested表示反对 disagreed ; denied ; disputed.表示同意 accepted ; acknowledged ; agreed表示异议 complained ; contended 作出反应
15、answered ; countered ; replied作出决定 resolved ; decided ; agreed,Useful sentences,1) The Sales Manager Mr. Alan Smith made a brief report on the latest market development. 2）The Manager of the Technical Department Mr. David Yang suggested that3）Mr. Edward Lee, the newly appointed Treasurer, presented his idea on4）The chairman decided to discuss the problem later.,examples,Thank you,
