1、Chapter One,Letter Writing Package,1. Formal sample letter 2. Letter elements 3. Letter formats 4. Sample letter elements,Major Points,Formal Sample Letter,1. Olympic International Co. Ltd 18 Blunder Hill Road Shrewsbury MA 02345 USATel: 001-501-678-2234 Fax: 001-501-678-2256 Telex: CableWeb-site: w
2、ww E-mail: 2. July 3, 2009 3. Our ref: Dep. B / 3 Your ref: 04552224. Sunlight Electronics Co. Ltd 25 Silverthorne Gardens Bath Summerset BA 29 AWBritain,5. Sales Department6. Dear Sirs (Dear Mr. Smith),7. Lap-top computer catalogue8. We are pleased to receive your letter of May 4, informing the pr
3、ice and We should be grateful for three copies of your current We look forward to having the pleasure of receiving an early reply,9. Sincerely yours (Yours sincerely) 10. Olympic International Co. Ltd.Henry B David or Mary Smith (Ms.)Henry B. David (typed)Managing Director 11. HBD / MS 12. P.S. The
4、price covers the cost of 13. Enc. 2 pictures14. C.C. Mr. Bill Clinton,II. Letter Elements,1. Letter-head (Heading)-(Left-ordered inconcordance or center-placed in form)-信头a. The addressers (Companys) nameb. Correspondence reference (the addressers address)c. Contact details (telephone number, e-mail
5、 address) 2. Writing date-写信日期 3. Reference number (or initials)-备查号 4. Inside address (addressees address)-信内地址,5. Attention line-承办部门 6. Salutation-尊称 7. Subject line-主题内容提示 8. Letter body (3 paragraphs or more)-正文 9. Complimentary close-敬语 10. Signature & typed name-署名 11. Identification marks (d
6、ictator & typist)-身份标记 12. Postscript-附言 13. Enclosure-内附 14. Carbon copy notation-抄送,III. Formats of the Letter Texts,1. Extremely indented form (with 2-6 letter spaces skipped) 2. Full Block form (with concordance left-ordered)3. Modified (semi-) block form(combination of the two),Extremely Indent
7、ed Form,Fashion Design College Donghua University 120 Xinghua Road, Shanghai 200051, ChinaMarch 18, 2009Dear Sir,Thank you for your letter of March 1, 2005. I am really pleased to .As for the computer system you mentioned in the letter of we suggest you ask We are looking forward to your early reply
8、. In case you need more .Sincerely yours,xxxxxxxxx,2. Full Block Form,Fashion Design College DHU 1200 Xinghua Road, Shanghai 200051, ChinaMarch 18, 2005Dear Sir,Thank you for your letter of March 1, 2005. I am really pleased to As for the computer system you mentioned in the letter of 1 of March, we
9、 suggest you ask We are looking forward to your early reply. In case you need more information about Sincerely yours,3. Semi-Block Form,Fashion Design College DHU 1200 Xinghua Road, Shanghai 200051, ChinaMarch 18, 2005Dear Sir,Thank you for your letter of March 1, 2005. I am really very pleased to l
10、earn that you As for the computer system you mentioned in the letter, we suggest you ask the department dealing with We are looking forward to your early reply in case. In case you need more information about the Sincerely yours,xxxxxxxxx,Common point for the three formats,One line of open space bet
11、ween natural paragraphs of the letter, especially in the full block form,IV. Confusing Letter Elements,a. Salutation (P.13),1. To male2. To female3. To clergymen4. To VIPs,1. To male,a. Dear Mr. Smith, b. Dear Sir, c. Dear Sir Smith,-after long term loyal service, or successful challenge to the natu
12、re, without scandalse.g. Sir Winston Churchill, Sir Francis ChichesterSir John Major,Members of House of Lords vs. (House of Common),Duke (公爵) Earl (伯爵) Viscount (子爵) Lord (勋爵) Sir (爵士) Marquis (侯爵) Baron (男爵) Knight (骑士) Esquire (候补骑士) Messrs (先生） Mister (先生）,James Cantlie, 1851-1926,Lord Hutton,Du
13、ke of Edinburgh,d. Messrs. & Co. (a French expression) when you write a first letter to a company,named after the founder, without knowing anyones name in it,e. Henry Barker, Esq. (Esquire) entitled bywriter himself and in the opposite order,f. Mr. Henry Baker (common title) g. Dr. Henry Baker (acad
14、emic title) h. Prof. Henry Baker (academic title),a. Dear Miss Smith, b. Dear Mrs. Smith,c. Dear Ms. Smith, d. Dear Madam,e. Dear Madam Smith,(e.g. Madam Song & Madame Tussauds)f. Dear Lady Smith, (e.g. Lady Margaret Thatcher),2. To female,3. To clergy-men,a. The Reverend(for Fathers, ministers, pri
15、ests 神父和牧师) b. Right Reverend(for bishop天主教主教) c. Very Reverend(for dean 教区教长) d. Most Reverend(for archbishop大主教),4. To VIPs,a. Ones Majesty (king or queen 国王或女王陛下) b. Ones Excellency (prime minister, governor, mayor, ambassador 总理. 总督阁下),King George III,c. Ones Honor - judges of high court or high rank officials (法官大人) d. Ones Holiness - Pope (罗马天主教教皇) e. Ones Eminence - cardinal (红衣主教),The End,
