1、Letter 1Self-introductionDear Sirs,Through the courtesy of the Chamber of Commerce in Tokyo, we have learned that you have been supplying the best quality foods all over the world, and we are sure there is a large demand for various exotic foods in our country. We are writing to you in the hope of e
2、stablishing business relations with you.We are the largest food trading company in Japan with offices or representatives in all major cities and towns in the country. We have been importing a large variety of foods from Europe and the U.S.A. and consider that we have considerable experience in this
3、field.A bright prospect for your products in our market is foreseeable, We look forward to hearing from you and assure you of our close cooperation at all times.Yours faithfully,Letter 2Asking to Establish Business Relations Dear Sirs,Your letter of November 21 addressed to our sister corporation in
4、 Shanghai has been transferred to us for attention. As the items fall within the scope of business activities, we shall be pleased to enter into direct business relations with you. We have learned that you are one of the leading importers and wholesalers of Electric and Electronic Machinery and Equi
5、pment in Thailand. We are exporters of the same lines of business, having a business background of some 40 years, and are now particularly interested in exporting to your country Electronic Products of all types.All kinds of our products are good sellers and worth commendation for their excellent qu
6、ality. If you are interested in marketing these products at your end, please let us know and we shall be pleased to send you our quotations and sample books upon receipt of your specific enquiries.We look forward to your favorable reply.Yours faithfully, Letter 3Asking for CataloguesDear Sirs,We owe
7、 your name and address to Bank of China, Lagos Branch, through whom we have learnt you are exporters of Chinese Textiles and Cotton Piece Goods. For your information, textiles are our main imports, but now we are especially interested in importing Printed Shirting from your country.If you can assure
8、 us of workable prices, excellent quality and prompt delivery, we shall be able to deal in these goods on a substantial scale.We would therefore highly appreciate it if you would send us by airmail catalogues, sample books and all necessary information regarding Printed Shirting, so as to acquaint u
9、s with the material and workmanship of your supplies. We are looking forward to your early reply.Yours faithfully,Letter 4Asking to Establish Business RelationsDear Sirs,Your name and address have been recommended to us by the Commercial Counselors Office of our Embassy in your country as well-estab
10、lished importers of light industrial goods in your country. We now avail ourselves of this opportunity to write to you and see if we can establish business relations by a start of some practical transactions.Our corporation is established for the purpose of carrying on import and export business as
11、well as other activities in connection with foreign trade. We are active in commercial intercourse with the trade and financial circles of various countries and districts. We are striving to expand economic cooperation and exchange of technology with foreign countries, and to utilize common and reas
12、onable international practices in a flexible way.To acquaint you with light industrial goods we handle, we are sending you, by separate airmail, a commodity list and several sample books for your reference. We welcome your inquiries.Yours faithfully,Letter 5Invitation to Guangzhou FairGentlemen:We a
13、re glad to learn that you are considering a visit to China to pave the way for cooperation between our two companies.We agree with you that a discussion between us in person is beneficial and necessary. As the next session of the Chinese Export Commodities Fair in Guangzhou is to be held from April
14、15 to April 27, 2000 in the city of Guangzhou in southern China, we would like to suggest that you attend it. The general manager and sales representatives of our company will be there to meet you and conduct negotiations with you. Some of the new products will be on display at our stands at the Fai
15、r. After the visit to the Fair you are welcome to come to the city of Nanjing to see some of the factories you are interested in.Provided you have decided on such a visit, we will forward you a formal invitation, with which you can apply for an entry visa.We are confident that our meeting at the Fai
16、r will be productive and lead to advance of our business relations.Yours sincerely,Letter 6An itinerary of a VisitGentlemen:We are in receipt of your telex message this morning. In compliance with your request, we have made a tentative itinerary for your trade groups visit to Nanjing as follows:July
17、 24, Monday10:00 a.m.: Arrival in Nanjing by MU98032:00p.m.: Business negotiationJuly 25, TuesdayMorning and afternoon: Going to Suzhou to visit Suzhou Industrial ParkJuly 26, WednesdayMorning: Return from Suzhou to NanjingAfternoon: Visit factories in NanjingJuly 27, Thursday9:00 a.m.: Business neg
18、otiationAfternoon: Sightseeing in Nanjing7:30p.m. : Departure from Nanjing to Beijing by Flight CA1505The above itinerary is open to alterations and your comments and suggestions are welcome. Your prompt reply will be highly appreciated.Respectfully Yours Letter 7Showing Interest in ProductsDear Sir
19、s,We have read your advertisement in “Economic Reporter” and we are glad to know that you are one of the leading exporters of silk blouses in China. We are interested in the products and would like to be informed of details of your various types, including sizes, colors and prices.We are large deale
20、rs in silk garments, having over 15 years experience in this particular line of business. Silk blouses of good quality and moderate prices command a good sale in our market.When replying, please state terms of payment and discounts you would allow on purchases of quantities of over 100 dozen of indi
21、vidual items.We look forward to your early reply.Sincerely yours,Letter 8Making an EnquiryGentlemen:Please be informed that one of our clients is in the marked for peanuts. It will be highly appreciated if you could quote us your rock-bottom prices for the same, with indication of date of shipment.W
22、e would like to stress the point that the peanuts enquired for are handpicked Shandong peanuts, 2001 crop and packed in new gunny bags of 100 kgs each. Meanwhile, the goods should be surveyed by a certified public surveyor as to their quality and weight.In order to facilitate our mutual business, it
23、 is hoped that you would airmail us the soonest possible your proforma invoice for 2,000 tons of the above commodity with prices on CFR Genoa basis, so that we could get our clients confirmation.Your prompt reply would be appreciated.Sincerely yours,Letter 9An Enquiry for Arts therefore the extra pr
24、emium will be for our account.We sincerely hope that our request will meet with your approval and await your reply with keen interest.Sincerely yours,Letter 34Clarification of Insurance TermsDear Sirs,Re: Your L/C No. TK309We thank you for your letter of December 6 and your L/C No.TK309 for RMB25, 0
25、00 issued by the Bank of Singapore, advised through the Bank of China, HongKong.On going through the stipulations of your credit, we regret to find that in addition to FPA and War Risk, you require insurance to cover TPND and SRCC which were not agreed upon by both parties during our negotiations at
26、 the First Beijing International Fair.Under the ordinary circumstance, no loss or theft of such merchandise as mild steel flat bars is likely to occur during transport or after arriving at its destination. Therefore, it is our practice to cover FPA for such commodity. Since you desire to have your s
27、hipment insured against TPND, we can arrange such insurance at your cost.With regard to SRCC, we wish to state that the Peoples Insurance Company of China, from now on, accepts this special coverage and will fall in with the usual international practice.We hope you will see your way to arrange with
28、your bank for an amendment to your L/C to increase the amount in order to cover the extra premium under advice to us.We assure you that as soon as your amendment reaches us, we shall of course, make the necessary arrangement for the shipment.Yours faithfully,Letter 35Advising Insurance RateDear Sirs
29、,We have received your letter dated 14th July and are pleased to note that you would like to insure with us a shipment of Glassware from Tianjin to New York by sea.We would advise that the rate now being charged by us for the proposed shipment against All Risks including war risk is 1% subject to ou
30、r own Ocean Marine Cargo Clauses and Ocean Marine War Risk Clauses, copies of which are enclosed herewith for your reference.If you find our rate acceptable, please let us know the details of your shipment so that we may issue our policy accordingly.We are looking forward to your early reply.Yours f
31、aithfully,Letter 36Urging Shipment (I)Dear Sirs,Re: Your Sales Confirmation No.100 Covering 500 Cases Toys.We thank you for your letter dated 21st August in connection with the captioned goods. In reply, we take pleasure in advising you that the confirmed, irrevocable Letter of Credit No.654 for the
32、 sum of USD5, 500, has been opened this morning through the First Commercial Bank Ltd., New York.Upon receipt of the same, please effect shipment of the goods booked by us as soon as possible. We are informed by the local shipping company that s/s “Apollo” is due to sail from your city to our port o
33、n or about the 12th September and, if possible, please try your best to ship by that steamer.Should this trial order prove satisfactory to our customers, we can assure you that repeat orders in increased quantities will be placed. Your close co-operation in this respect will be highly appreciated. I
34、n the meantime, we await your shipping advice by fax.Yours faithfully,Letter 37Urging Shipment (II)Dear Sirs,We are very anxious to know about the shipment of our order for 8,000 pieces Giant Bicycles.According to the terms of Contract No.FA44, the shipment is to be effected by April 15, 2001. Howev
35、er, up to now we have not received from you any information concerning this lot. We recall that we stated explicitly at the outset the importance of punctual execution of this order. As the selling season is rapidly approaching, we shall appreciate it very much if you will arrange shipment as soon a
36、s possible, thus enabling the goods to catch the brisk demand at the start of the season.We are in urgent need of the goods. Please do make serious efforts to get the goods dispatched with the least possible delay. Otherwise, we shall be compelled to cancel this order.Yours faithfully,Letter 38Reply
37、 to Request for Earlier ShipmentDear Sirs,Re: Your L/C No.456 Contract No.123 Covering 50 Metric Tons Mild Steel Flat Bars.Referring to your letter of May 12, we wish to inform you that we have just received your amendment to the captioned L/C.Immediately upon receipt of your above letter, we approa
38、ched our mills with the request that they hasten their production of your contracted bars. But much to our regret they are not in a position to advance deliveries, as they are heavily booked with orders for months ahead. Under the present condition, the best the mill can do is to ship the whole quan
39、tity of 50 metric tons within the stipulated time of shipment, i.e. July.We would ask you, therefore, to extend the shipment date and validity of your L/C to 15th and 31st July respectively.While we are extremely sorry for our inability to advance the date of shipment of 50 metric tons to June to me
40、et your urgent need, we can assure you that special care will be given to your order and that we shall do everything possible to ensure smooth shipment of the goods contracted.Yours faithfully,Letter 39Asking for Allowing TransshipmentDear Sirs,We thank you for your Letter of Credit No. E-102 amount
41、ing to USD1, 050,000 issued in our favor through The Hongkong & Shanghai Banking Corporation.With regard to shipment, we regret very much to inform you that despite strenuous efforts having been made by us, we are still unable to book space of a vessel sailing to Jakarta direct. The shipping compani
42、es here told us that, for the time being, there is no regular boat sailing between ports in China and Jakarta. Therefore, it is very difficult, if not impossible, for us to ship the 10,000 metric tons of sugar to Jakarta direct.In view of the difficult situation faced by us, you are requested to ame
43、nd the L/C to allow transshipment of the goods in Hongkong where arrangements can easily be make for transshipment. Please be assured that we will ship the goods to Hongkong right receipt of the L/C amendment. And your understanding of our position will be highly appreciated.We are anxiously awaitin
44、g the amendment to the L/C.Yours faithfully,Letter 40Shipping InstructionsGentlemen:In reply to your letter dated July10, we are pleased to advise that the confirmed, irrevocable Letter of Credit No.326 for the amount of USD24,000 was established through the ABC Bank, London on July 15. Upon receipt
45、 of the same, please deliver our Order No.811 for chemical fertilizer per S.S. “Elizabeth” ETA August 25, 2000 at Rotterdam and confirm by return that the goods will be ready in time. We also ask you to see to it that all the goods are well packed, so as to avoid damage in transit.We shall appreciat
46、e your close co-operation in this respect and await your shipping advice by fax.Yours sincerely,Letter 41Shipping Advice (I)Dear Sirs,We are please to advise you that the whisky you ordered was dispatched by M/S “Sunlight” today, which is due to arrive at Sydney on May 5. In spite of every care in p
47、acking, it sometimes may happen that a few barrels are broken in transit. Should there be any breakages or other causes of complaint, please do not hesitate to let us know.Further details, concerning the consignment including packing and shipping marks, are contained in our invoice No.218 enclosed i
48、n triplicate. In order to cover this shipment we have drawn on you a draft under L/C and negotiated it through The Bank of China, Hongkong with relative shipping documents.We trust that the goods will reach you in good condition and give you complete satisfaction.Yours faithfully,Letter 42Shipping A
49、dvice (II)Dear Sirs,Regarding your Order No.100, we are pleased to inform you that your consignment of refrigerators has been dispatched by M/S “Venice”, due to arrive at London on March 30.Marks: FELondonC/#1-3No. of cases: 3Weight of each case: 80 kilogramsMeasurement of each case: 1.8m*0.8m*1.8mThe commercial invoices (2), and insurance certificates (2), together with clean on board ocean Bills of Lading, have been sent through The Bank of China, Ltd., Beijing, with our sight draft under your L/C.We hope that the goods will reach you safe and sound so that you may favor us with further
