1、English Corner Lan yang, Liu longbo 5400112104,5400112070,Attention,Writing Part in Office,How to write a proper English email?,SubjectTitle should be brief. One word, one phrase, one sentence, not more than 35 letters.Acronym is OK. eg, New E-mail Address Notification;Plus URGENT or FYI (For Your I
2、nformation) eg, URGENT：Submit your report today!,How to write a proper English email?,2. Start With an Appropriate Salutation Non-official: Hi Sue,Hello Fred, Official/commercial partnership:Dear Mr. / Ms. Dear AllDear Sir/MadamDear Mr. JohnsonYour salutation needs to be appropriate. If in doubt, “D
3、ear first name” will usually work just fine.,How to write a proper English email?,3. Get Straight to the PointYour correspondent wont want to wade through paragraphs of waffle so get straight to the point. Getting straight to the point might mean that the first line of your email (after the salutati
4、on) looks something like this:Id like to discuss the revisions with you. Would Tuesday at 2pm be a good time? Ive attached the documents you requested at our meeting yesterday.,How to write a proper English email?,4. Keep it ShortTry to keep your email as short as possible. Make the paragraphs short
5、, too long paragraphs can be difficult to read and take in.5. Use Numbered Points If youve got several questions or points to make, its very helpful to number them. This makes it easy for the other person to respond to each one, especially if some just require a yes/no response or a single word answ
6、er.,How to write a proper English email?,6. Re-Read and Use Spell-Check A typo or spelling mistake can turn one word into an entirely different one. If youre using email in a professional capacity, that mistake could be embarrassing or even offensive.Spell-check should help you avoid any silly mista
7、kes but use your eyes and brain too. Get the habit of reading after writing.,How to write a proper English email?,7. Ending 1. Very Formal:Respectfully yours, Yours respectfully, 2. Formal: Very truly yours, Yours very truly, Yours truly3. Less Formal: Sincerely yours, Yours sincerely, Sincerely, Cordially yours, Yours cordially, Cordially;4. Informal: Regards, Warm regards, With kindest regards, With my best regards, My best, Give my best to Mary, Fondly, Thanks, See you next week!,Thank You!,
