1、This handbook is dedicated to those who came before, and to those who will come afterRevised 5-07 1Northern California Convention ofNarcotics Anonymous (NCCNA)1820 Walters Court, Suite A Fairfield, CA 94533Convention HandbookThis handbook is dedicated to those who came before, and to those who will
2、come afterRevised 5-07 2Revision HistoryVersion Date of Change Motion number What changedMarch 2005 030105May 2005 05/21/05 05.04.05 Reg timelineOctober 2005 10/15/05 10.1.05 Addition of Spanish speaking meetings to ProgramDecember 2005 12/17/05 12.05.05 Addition of credit card proceduresJanuary 200
3、6 1/21/06 1.22.06 Approve use of credit card (app E)March 2006 3/18/06 3.1.06 Addition of Treasury room procedures (app F)May 2006 5/20/06 n/a Timeline change from closing meetingAugust 2006 August 31, 2006 n/a formattingSeptember 2006 09/16/06 9.0x.06 Addition to speaker requirementsThis handbook i
4、s dedicated to those who came before, and to those who will come afterRevised 5-07 3Table of ContentsRevision History 2Table of Contents.3Preface .4Northern California Regional Service Committee (NCRSC)4Northern California Regional Service Office, Inc.7Northern California Areas Responsibilities .8Su
5、bcommittee Bidding Instructions 9General Subcommittee Procedures9General Subcommittee Responsibilities 9Budget11NCCNA Committee Responsibilities 12Arts and Graphics 12Merchandise.12Entertainment.13Subcommittee Responsibilities14Host Subcommittee14Program Subcommittee .14Registration Subcommittee16Ap
6、pendix A: Timelines17Host Subcommittee.17Registration Subcommittee19Program Subcommittee .21Arts however, they were responsible to a Regional Subcommittee.As a result of our hard won experience the current structure of the convention embraces four ideas:This handbook is dedicated to those who came b
7、efore, and to those who will come afterRevised 5-07 61. The NCCNA Committee, with the exception of the Subcommittee Chairpersons and Vice-chairpersons and the NCRSC and NCRSO, Inc. representatives, will be elected by the NCRSC and is responsible for putting on an annual convention.2. Area involvemen
8、t in the convention will be encouraged.3. Experience and training will be passed on from year to year.4. The convention will operate under a single Committee.By creating a service structure responsible for putting on a yearly celebration of recovery, the NCRSC has fulfilled the task directed to it b
9、y the Northern California Fellowship of Narcotics Anonymous. The information in this Handbook further explains the convention structure, which through trial and error has evolved over the years, but always with the understanding that the will of a loving God will find expression in the final outcome
10、.Northern California Convention of Narcotics Anonymous (NCCNA) The NCCNA Committee is a Subcommittee of the NCRSC, made up of twenty-one voting members. One is a representative from the NCRSO, Inc., one is a representative from the NCRSC, and six are Subcommittee Chairpersons and Vice-chairpersons.
11、The remaining thirteen members are elected to terms of two years, by the NCRSC, with a maximum of four consecutive years on the Committee. An NCCNA Subcommittee Chairperson or Vice-chairperson may serve two consecutive two year terms in addition to the one year served as an NCCNA Subcommittee Chairp
12、erson or Vice-chairperson. Nominations for the NCCNA Committee may be supplied by the NCCNA Committee as well as the NCRSC. The NCCNA Committee will confirm all elected members, or choose not to fill a vacant seat, and ask the NCRSC to elect a different member. At the first meeting after the convent
13、ion, the new NCCNA Committee will elect its Chairperson, Vice-chairperson, Secretary and Treasurer. The Chairperson and Vice-chairperson must then be elected/confirmed at the next NCRSC meeting. The NCCNA Chairperson will appoint all other positions on the NCCNA Committee. The NCCNA Committee is ent
14、rusted by the NCRSC to make decisions, and establish procedures, as necessary for the administration of NCCNA. The NCCNA Committee will have three Subcommittees:This handbook is dedicated to those who came before, and to those who will come afterRevised 5-07 71. Host2. Program3. RegistrationThese th
15、ree Subcommittees serve for the current years convention. The NCCNA Chairperson will assign an Advisor to each Subcommittee. The NCCNA Advisor will work with the Subcommittee for one convention cycle. Each NCCNA Subcommittee will have a Chairperson and Vice-chairperson who will be elected at an orga
16、nizational meeting. In the event the Subcommittee is awarded to multiple Areas, each Area Service Committee will elect two representatives and the Subcommittee will elect a Chairperson and Vice-chairperson from these representatives. All officers of a Subcommittee must be from the Area or Areas to w
17、hich the bid is awarded. The Chairperson and Vice-chairperson of a Subcommittee will attend all NCCNA meetings for the purposes of interfacing with other Subcommittees, staying current with the policies and decisions of the NCCNA Committee, and to gain overall convention experience. Once a Subcommit
18、tee is formed it is no longer accountable to its Area, and becomes an NCCNA Subcommittee.Northern California Regional Service Office, Inc.The NCRSO, Inc. is a nonprofit corporation, created by the NCRSC to act as the fiduciary and financial trustee for the NCRSC and the Northern California Fellowshi
19、p of Narcotics Anonymous. Through its role as fiduciary agent to the NCRSC, the NCRSO, Inc. is entrusted with a number of specific responsibilities. One of these is to control the fiscal management of the annual Northern California Convention of Narcotics Anonymous. In order to fulfill its responsib
20、ilities, the NCRSO, Inc. maintains a close and well-defined relationship with the NCCNA Committee. The NCCNA Committee presents financial proposals to the NCRSO, Inc. for review and approval. Items brought to the NCRSO, Inc. for approval are:1. A budget for the current convention (broken down by adm
21、inistrative committee and subcommittee)2. All requests for non-budgeted items (income and expense related.)3. Any proposal that may directly or indirectly impact the financial integrity of the present or future conventions.This handbook is dedicated to those who came before, and to those who will co
22、me afterRevised 5-07 8In addition, the NCRSO, Inc., in conjunction with the NCCNA Committee, maintains the convention checking accounts into which all convention income is deposited. All expenses incurred by the NCCNA Committee are paid from these accounts. All checks will require the signature of a
23、n authorized NCCNA member and an authorized NCRSO, Inc. board member. All expenses of $1,000.00 and above, and all expenses which are not included within the amounts of budgeted line items, require approval of the NCRSO, Inc. Board of Directors. For the purpose of accountability, the NCRSO, Inc. req
24、uires all reimbursements and expenses to be accompanied by receipts.To facilitate communication between the NCCNA Committee and the NCRSO, Inc., the NCRSO, Inc. selects a representative to sit as a voting member on the NCCNA Committee. In turn, the NCCNA Committee is represented at the monthly NCRSO
25、, Inc. meeting, either through its Chairperson, or Vice-chairperson. Upon request, the NCCNA and NCRSO, Inc. Treasurers make themselves available to both committees. Northern California Areas ResponsibilitiesThe Northern California Convention of Narcotics Anonymous (NCCNA) Committee functions with t
26、he support of the Areas within its Region. Each year the NCCNA Committee selects its Subcommittees, from these Areas, for the following year.With the exception of the Host Subcommittee, NCCNA selects its Subcommittees through a bidding process. In order for the Areas to be eligible to form a Subcomm
27、ittee, the area must first submit a bid to NCCNA. This bid must be in writing, and reflect the group conscience of the Area Service Committee (ASC) and be signed by the Area Chairperson or Vice-chairperson. Area Service Committees that submit bids assume responsibility for the initial formation of t
28、he Subcommittee in the event that their Area is selected. Once a Subcommittee has been formed, it becomes an active participant of the NCCNA Committee, and no longer accountable to its Area Service Committee.The Host Subcommittee is automatically awarded to the Area in which the convention will be h
29、eld. If the convention occurs in the same Area for two or more consecutive years, NCCNA will request bids from adjacent Areas, to serve as the Host Subcommittee for the second year. The Host Subcommittee is strongly encouraged to solicit the support and involvement of neighboring Areas. Multi-Area b
30、ids, for the Host Subcommittee will be considered.This handbook is dedicated to those who came before, and to those who will come afterRevised 5-07 9Subcommittee Bidding InstructionsAreas wishing to sponsor an NCCNA Subcommittee must submit a bid to NCCNA. No Area may sponsor the same Subcommittee f
31、or two consecutive years. Multi-Area bids will be considered and are encouraged.An Areas bid letter should be approved by a group conscience of its ASC. Bid letters should contain the name and telephone number of a contact person, within the bidding Area. NCCNA will select the Subcommittees for its
32、future convention one hundred and twenty days prior to its current convention, after careful consideration of all relevant information. Priority will be given to those Areas, which have not recently served as an NCCNA Subcommittee. The Areas contact persons will be immediately notified of these sele
33、ctions and the selections will be formally announced at the current convention, during the Saturday night Main Speaker Meeting.General Subcommittee ProceduresUpon notification of its selection as a Subcommittee, an Area should inform its Fellowship of its selection, and establish a date, time and pl
34、ace for an organizational meeting. This organizational meeting should be facilitated by the Area Chairperson or Vice-chairperson and be held at least one month prior to the current convention. The Subcommittee Chairpersons and Vice-chairpersons will be elected at this organizational meeting and cond
35、uct all business after their election. Subcommittee Chairpersons and Vice-chairpersons must have a minimum three years continuous clean time, as well as the ability and resources to carry out their responsibilities. Newly elected Subcommittee Chairpersons and Vice-chairpersons should attend the NCCN
36、A meeting one month prior to the convention and if possible attend the current NCCNA Convention and work with their respective Subcommittees.General Subcommittee Responsibilities1. Fulfill all responsibilities as set forth in this handbook, and the NCCNA guidelines. 2. Chairpersons and Vice-chairper
37、sons will represent their Subcommittees at the monthly NCCNA meeting. The first meeting of the future NCCNA Convention Committee will be the monthly NCCNA meeting after the current convention. This handbook is dedicated to those who came before, and to those who will come afterRevised 5-07 103. Hold
38、 regularly scheduled meetings (at least once per month.). Subcommittee meetings shall be conducted in accordance with the Twelve Traditions and the Twelve Concepts for Service in Narcotics Anonymous. Meeting procedures require written agendas, membership phone lists and recorded minutes. Members att
39、ending the organizational meeting are considered voting participants. Thereafter, attendance at two consecutive Subcommittee meeting is required to become a voting participant. If a voting participant misses two consecutive meetings, the member loses the right to vote and must attend two consecutive
40、 meeting to become reestablished as a voting participant. Any member of the fellowship may become a voting participant.4. Submit written reports to the NCCNA Committee at each regular NCCNA meeting. The report should include a summary of progress made since the last NCCNA Committee meeting, and a st
41、atement whether the Subcommittee is current with its timeline, as well as anticipated needs, problems or questions.5. Adhere to the timelines set forth in appendix A.6. Adhere to the following procedures for the disbursement of funds:a. All requests for reimbursement must include a receipt (except m
42、ileage) and a completed NCCNA reimbursement claim form.b. All requests for reimbursement must represent a pre-approved budget item.c. With the exception of entertainers, three sources should be considered for all goods and services.d. Members of the NCCNA Committee, or its Subcommittees perform duti
43、es in the spirit of service and at no time will any member of these Committees be reimbursed for labor or services rendered unless there is a service contract in place. The development of a proposed budget is important and one of the most important responsibilities of every Subcommittee. Developing
44、a budget will be dealt with in the next section of this handbook. The Subcommittees of the NCCNA Committee work together to put on a successful convention. Cooperation, communication, and consideration are the keys to making the convention successful. All members are encouraged to establish and main
45、tain effective lines of communication within and outside of the NCCNA Committee. Failure of an NCCNA Subcommittee to fulfill its responsibilities may result in the NCCNA Committee assuming direct control of that subcommittee. In the event the NCCNA Committee finds it necessary to assume This handboo
46、k is dedicated to those who came before, and to those who will come afterRevised 5-07 11direct control of a subcommittee, that subcommittee may present a plan explaining how it will return to compliance with the NCCNA guidelines, handbook and timelines. If it is determined that the Subcommittees per
47、formance has returned to the standards set by the NCCNA Committee control may be returned back to the Subcommittee. Subcommittees are vital to the convention and individuals should expect to be replaced if they are unable to fulfill their responsibilities for any reason. BudgetThe importance of prep
48、aring a budget for the convention needs to be emphasized. A budget is a financial planning and organizational tool designed to assists members in defining and carrying out their responsibilities. Each Subcommittee, as well as the NCCNA Committee as a whole will meet in the first month of the convent
49、ion cycle to prepare a preliminary budget for the next convention. Some sources of information that should be used to form the budget are as follows:1. The budgets of the previous three years.2. The experiences of past and present committee members, NCRSO, Inc. members and NCRSC members.The preliminary subcommittee budgets are returned to the subcommittees with additional information and recommendations. The final budgets are due at the second NCCNA Committee meeting for final approval.If a subcommittee wishes to include a new budget item for which past records are not available estimates
