1、外事文书写作,Sept.16th, 2012,Basic Requirements :”5 C”,Clarity ： 意义明晰 Conciseness： 用词简洁 Courtesy： 礼貌周到 Completeness：信息完整 Correctness： 语言准确,A little neglect may breed mischief,For the want of a nail the shoe was lost, For the want of a shoe the horse was lost,For the want of a horse the rider was lost, For
2、 the want of a rider the battle was lost, For the want of a battle the kingdom was lost, And all for the want of a horse shoe nail. Benjamin Franklin,因为少了一颗马蹄钉而掉了那马蹄铁， 因为掉了那个马蹄铁而失去了那匹马， 因为失去了那匹马而缺了那骑兵， 因为缺了那骑兵而输了那战役， 因为输了那战役而丢了整个国家， 悔之晚矣！全是当初少了一颗马蹄钉。本杰明富兰克林,If you want to be loved, love and be lovea
3、ble. If you dont want to be forgotten as soon as you pass away, either write something that is worth reading, or do something that is worth writing.,At twenty years of age, the will reigns; at thirty, the wit; and at forty, the judgment. If a man empties his purse into his head, no one can take it f
4、rom him.,20岁时起支配作用的是意志,30岁时是机智，40岁时是判断。如果一个人倾其所有以求学问，那么这些学问是没有人能拿走的。,Love your neighborbut dont pull down your hedge. Silence is not always a sign of wisdom, but babbling is ever a folly. Content makes poor men rich; discontent makes rich men poor.,爱你的邻居，但不要拆掉你的篱笆。 沉默不一定是智慧的标志，但唠叨永远是一项蠢行。 知足使贫穷的人富有；
5、而贪婪使富足的人贫穷。,Do you love life? Then dont squander time, for that is the stuff life is made of.,交际信函,私人信函 商务信函 社交信函 （邀请函、祝贺信、感谢信、慰问信、道歉信、吊唁信 ）,格式,齐头式 Blocked Style 缩进式 Indented Style,Blocked Style,Date Inside Address Salutation, _ _. Complimentary Close Signature,Indented Style,Date Inside Address Sal
6、utation,_ _.Complimentary CloseSignature,Invitation:邀请函,Opening ：开头语 Focus ： 中心部分 Closing ： 结语,Accepting 接受pleasurereiterate time and place,Declining 谢绝thanksdisappointment and pityspecific reasons,Sentence patterns for Invitation,It is with great pleasure that I invite you to/ Im most pleased to in
7、vite you to It is a great honor for me to invite you to We are giving a party onand should like to invite you to 16,We should be delighted/glad/pleased/honored if you could come to/ attend You are cordially invited to the dinner party. Im looking forward to your early reply. If you have questions, p
8、lease call/contact,Accepting,I was very pleased to get your invitation. Id be glad to come and looking forward to seeing you. I have pleasure in accepting your invitation to dinner onIll be there on time. Its very kind of you to invite us for and we would love to come.,We are sincerely happy to join
9、 youNothing would give us greater pleasure than accepting your kind invitation.,Declining,I appreciate very much your kind invitation, but I regret to say that I have another engagement on that day. I am sorry that I shall not be able to join you because I am badly sick.Please accept my sincere regr
10、et at not being able to join,Unfortunately, it will be impossible for me to be able to at the opening ceremony.Most unfortunately, we shall be unable to avail ourselves of your kind invitation on account of a previous engagement.,We avail ourselves of this opportunity to express our heartfelt gratit
11、ude to you.,注意事项,写清时间、地点等重要信息，不能模棱两可。 如果事件场合需要受邀请人着装正式，必须指明。 如果是邀请别人参加会议，需要提及是否需要一定金额的费用。,要写清楚是否需要被邀请人回复信函。 掌握好时间，提前送出邀请函。,Practice in class,请给Jack Hanson 写一封信，感谢他上个周末的精彩演讲，并邀请他参加本周六（12月15日）晚上7点在假日旅馆举行的晚会。,Mr. Jack Hanson Rm. 20202, Jian Guo Hotel,20 Jinhua Rd. Xian ShanxiDec.12th, 2011 Dear Mr. Han
12、son,We are deeply impressed by your lecture last weekend. Also we fee greatly indebted to you for your help.We are having a dinner party at 7:00 p.m. this Saturday, Dec.15, at Holiday Inn and should be delighted if you could join us.,Looking forward to seeing you.Sincerely yours,Jim Hester,邀请函复函,假设你
13、是Jack Hanson,收到邀请函后请给对方回复，复函中表明由于有约在先，不能赴约。,Dec. 12th, 2011 Dear Sir,I do appreciate your kind invitation, but I am sorry that I cannot dine with you at Holiday Inn on Saturday, December the fifteenth, at seven oclock p.m Unfortunately, I have already made an engagement for that evening. I hope we s
14、hall have the opportunity to say YES at some future time. Sincerely yours,Jack Hanson,请把下面句子按照正确的顺序排成 一封完整的邀请函,About 200 participants are expected to come form all over the province. It is my pleasure to formally invite you to attend the annual seminar “On stocks and Stock Exchanges” on Tuesday, Sep
15、tember 12th,2006, at Lijiang Hotel. More details on the seminar will be available three weeks from now.,Im looking forward to hearing form you soon, and I hope that you will start earlier to make your plan for the seminar. Therefore, it will be a valuable opportunity to exchange information and meet
16、 colleagues and experts. 25,Thank you very much for your kind invitation to dinner next Monday, but I sorry that Im unable to accept because of _.（我有约在先） We are sincerely happy to _.（参加你举办的自助晚餐会） I regret _. （我不能来参加开幕式）。,（我们希望你们能应邀光临）_and if you would kindly indicate the time of your arrival, we wil
17、l arrange to meet you. （真是太遗憾了）_to have to turn down your most tempting invitation.,Letters of Congratulations,Opening （开头语） Focus （中心部分） Closing （结语）,35,Congratulations on sth/ to sb. On behalf of I would like to sincerely congratulate on To some people it is only July 4th, but to me this day will
18、always be remembered as the birthday of my best friend,We always know you would pick a good one. Eternal happiness to you both. Wish you both a lifetime of happiness. Congratulations on your latest promotion. I know that you will do well in your new job because you thrive on responsibility.,It is wi
19、th the greatest pleasure that I offer you my sincere congratulation on your winning the prize. I know that is followed by years of hard work on your part. It is a well-deserved recognition of your excellent work.,We wish you good luck and prosperity with your new store. Congratulations on the comple
20、tion and opening of a new office.,注意事项,主题明确，情感真挚。要表现出真诚喜悦之情，并致以衷心的祝福，给人以鼓舞和力量。 内容切实，评价恰当，不能言过其实。 行文规范，语言精炼，篇幅简短,Practice,你是Tom Jackson, 时值圣诞和新年， 请代表你公司为全体顾客朋友撰写一封祝贺信， 祝福大家圣诞、新年快乐，并希望新年合作愉快。,Dear Sirs,As the year is drawing to an end, we would like to take this opportunity to thank our friends and cu
21、stomers for their continued confidence and patronage. We sincerely hope that our pleasant relationship will continue for many years to come.,40,We send you and your families our best wishes for Christmas and a very prosperous New Year.Sincerely yours,Tom Jackson,delighted cooperation promotion recog
22、nize success convey,Dear Mr. Rochester,Allow me to_ _ my congratulations on your _ to Minister of Trade. I am _that many years service you have given to your country have been _ and appreciated.We wish you _in your new post and look forward to closer _with you in the develop-ment of trade between ou
23、r two countries.,expertise brilliant outstanding appreciate,Dear Mr. Thompson,Congratulations on an _ first year at Grattan Public Relations Inc. A growing company like ours needs and _ people with energy, _, and intuition. We are all predicting a _future for you.Yours,Rita,Public Speeches :祝词,标题 日期
24、 称谓Your Excellency Mr, PresidentYour Royal Highness the PrinceYour Majesty 正文,44,We would like to thank you for coming to visit our company. I would like to extend my warmest welcome to all of you. It is a great honor and privilege to have such a distinguished group of people visit our company.,We w
25、ill make an all-out effort to make your visit comfortable. I have the honor to express this welcome on behalf of the Chinese government to the Delegation of Japan.,答谢词 45,I am greatly indebted to the organizers of this meeting, who have worked hard to make it a success. Id like to express my sincere
26、 appreciation of your inviting and welcoming me to this international seminar.,No words can describe our friendship and joy we felt on this visit. I can assure you that many fine impressions will forever remain in our most cherished memories.,My heartfelt thanks go to the committee for their diligen
27、t work in planning, arranging and organizing all these activities for this conference.,欢送词 45,It is very unfortunate that Mr. John will be leaving us. We enjoyed every minute that we worked with you. We were fortunate to have worked with you for so many years.,Thank you for all good times as well as
28、 the bad, for we have learned a lot from you. Your leadership and company will surely be missed by everyone here. You have been an inspiration to all of us. You have been a hard act to follow.,Useful idioms,A bird in the hand is worth than two in the bush. A bully is always a coward. A candle lights
29、 others and consumes itself. Adversity leads to prosperity. A fall into a pit, a gain in your wit.,A good conscience is a soft pillow. A leopard cannot change its spots. All good things come to an end. All that glitters is not gold. A new broom sweeps clean.,A stitch in time saves nine. Birds of a f
30、eather flock together. Constant dripping wears away a stone. Count ones chickens before they are hatched. Dont make a mountain out of a molehill.,Dont put off till tomorrow what should be done today. Dont put the cart before the horse. Easier said than done. Eat to live, but not live to eat. False friends are worse than bitter enemies.,Far water does not put out near fire. He who does not advance loses ground. It is no use crying over spilt milk. Jack of all trades and master of none. Let bygones be bygones.,
